Project Management Office (PMO) - Officer

Job Posting Organization:
UNOPS (United Nations Office for Project Services) is an operational arm of the United Nations, established to help implement projects and programs that support sustainable development. UNOPS operates in 23 countries across Latin America and the Caribbean, focusing on high-impact solutions that drive sustainable development. The organization is dedicated to building and improving resilient infrastructure, including roads, bridges, public facilities, sanitation systems, and housing, to enhance quality of life and promote inclusive growth. Additionally, UNOPS supports public health by procuring essential medicines and medical equipment, ensuring broader access to healthcare services. By strengthening institutional capacities, UNOPS promotes transparent, efficient, and equitable public management, aligning its interventions with national priorities to help countries advance towards the Sustainable Development Goals (SDGs).

Job Overview:
The Project Management Office (PMO) Officer plays a crucial role in enhancing project success through operational excellence, data-driven insights, and seamless coordination. This position directly influences the achievement of project outcomes by contributing to the adherence to project management methodologies and strategies, risk and cost reduction, and quality improvement. The PMO Officer provides operational, analytical, and administrative support to ensure effective planning, implementation, and monitoring of projects in accordance with UNOPS policies and client/partner requirements. The role involves managing data, reporting, procurement, financial activities, and logistics that contribute to the efficient delivery of projects. The PMO Officer collects, validates, and analyzes project data, generating insights and reports to inform evidence-based decision-making and improve performance. Furthermore, the PMO Officer facilitates coordination among project teams, partners, and support service units, ensuring timely implementation of activities and compliance with established procedures. The position may also involve field missions to support data collection, training, and stakeholder engagement, helping to strengthen project reporting systems, processes, and tools.

Duties and Responsibilities:

• Data Management, Analysis, and Reporting: Collect, clean, structure, and validate project data to ensure accuracy, consistency, and reliability. Develop and maintain databases, dashboards, and information management systems for real-time project tracking. Conduct statistical and qualitative analyses to identify trends, generate insights, and inform decision-making. Assist in preparing analytical and visual reports, summaries, and presentations for internal and external stakeholders. Implement automated tools and visualization systems, such as Power BI and Looker Studio, to enhance data accessibility and interpretation. Ensure rigorous data quality controls and validation of data sources and tools.
• Project Implementation and Operational Support: Support project planning, budgeting, and execution, ensuring compliance with UNOPS procedures and client/donor requirements. Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets, and procurement requests. Assist in coordinating workshops, missions, and consultations with stakeholders, including travel and logistical arrangements. Liaise with support service units in procurement, contracting, and payment processes, ensuring adherence to UNOPS standards. Monitor project milestones, outputs, and deliverables, alerting management to delays or risks.
• Procurement, Financial, and Administrative Coordination: Support the preparation and monitoring of procurement plans and workshops, ensuring alignment with project needs. Conduct market research, assist in solicitation processes, and support bid evaluation and contract management. Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting. Process travel, expense claims, and related financial transactions in compliance with organizational policies.
• Monitoring, Evaluation, and Strategic Decision Support: Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators. Contribute to the development of predictive and analytical models to support strategic planning and forecasting. Assist in internal evaluations and data-driven performance reviews to assess project outcomes and impact. Provide timely inputs for corporate and donor reports, ensuring analytical rigor and compliance with reporting standards.
• Knowledge Building and Sharing: Support the organization, facilitation, and delivery of training and learning sessions on project management. Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned. Conduct research on project management-related topics and contribute to the drafting of reports, summaries, and briefing notes.

Required Qualifications:
Required: A Bachelor's degree in Business Administration, Public Administration, Finance, Economics, Civil Engineering, Construction Engineering, Industrial Engineering, or a related field, with 2 years of relevant experience. Desired: A Master's degree in Business Administration, Public Administration, Finance, Economics, Civil Engineering, Construction Engineering, Industrial Engineering, or a related field. A professional certification in Project Management is also desired.

Educational Background:
The educational background required for this position includes a Bachelor's degree (equivalent to a Bachelor’s degree) in fields such as Business Administration, Public Administration, Finance, Economics, Civil Engineering, Construction Engineering, Industrial Engineering, or a related field. A Master's degree (equivalent to a Master’s degree) in the same fields is preferred. Additionally, a professional certification in Project Management is desirable.

Experience:
The position requires a minimum of 2 years of relevant experience providing support to project management in infrastructure works, with an emphasis on financial information control, report preparation, liaison with procurement processes, and general administrative-logistical support. Desired experience includes generating and compiling complex reports, proven knowledge of UNOPS regulations and standards in human resources management, procurement, finance, and administration, as well as experience working within the United Nations system.

Languages:
Mandatory: Fluency in Spanish is required. Desirable: Intermediate proficiency in English is preferred.

Additional Notes:
The contract type is ICA - LICA - Specialist - Regular, with a contract level of LICA

• The position is classified at the Associate seniority level (ICS 08). The duration of the contract is indefinite, subject to budget availability and performance. UNOPS does not accept unsolicited resumes and will not request candidates to make payments during the recruitment process. Applications must be submitted before midnight Copenhagen time (CET) on the closing date of the announcement. Only shortlisted candidates will be contacted for the next stage of the selection process, which may include various assessments. UNOPS is committed to diversity and equal employment opportunity, encouraging applications from a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities.