HR and Admin Assistant

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization established to assist people forced to flee their homes due to conflict and disaster. NRC operates in multiple countries around the world, providing aid and support to millions of individuals in need. The organization is dedicated to defending the rights of refugees and internally displaced persons, ensuring that they receive the necessary assistance and protection. NRC is recognized for its high-quality aid and commitment to diversity, equity, and inclusion. The organization fosters a supportive culture that encourages professional growth and innovation among its employees, allowing them to take on responsibilities at various levels.

Job Overview:
The HR and Admin Assistant position is crucial for implementing the delegated responsibilities of Human Resources and Administration within the Kabul CRC office. This role focuses on ensuring that NRC policies, procedures, and tools are effectively applied in the office, with a primary emphasis on HR and administrative functions. The HR and Admin Assistant will be responsible for maintaining accurate records, supporting recruitment processes, and ensuring compliance with local regulations. The position requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to enhance the efficiency of HR operations. The assistant will also play a key role in promoting improvements within the support function, contributing to the overall effectiveness of the organization in delivering aid to those in need.

Duties and Responsibilities:
The HR and Admin Assistant will undertake a variety of duties and responsibilities, including but not limited to: ensuring adherence to NRC policies and guidelines; implementing the support function portfolio according to the action plan; preparing and developing status reports for management; maintaining proper filing of documents; assisting in the review of job descriptions for accuracy; managing the collection and organization of CVs for recruitment; acting as an administrator during applicant testing and interviews; maintaining training and leave records for employees; updating HR databases and personal files; ensuring timely processing of recruitment files, attendance, and timesheets; supporting staff in obtaining Tax Identification Numbers and National Work Permits; managing correspondence with government and other agencies; arranging accommodation for staff; overseeing office supplies and facilities; ensuring timely payment of premises rent and utilities; processing payroll and final payments for staff; and finalizing monthly lunch menus in consultation with staff. The assistant will also be responsible for any other tasks assigned by the supervisor.

Required Qualifications:
Candidates for the HR and Admin Assistant position must possess a Bachelor's Degree in Business Administration, Administration, or Management. A minimum of three years of relevant work experience in HR and Administration within humanitarian organizations or NGOs is required. Applicants should have participated in at least three training courses related to Human Resources and completed a Basic English Language Course. Proficiency in Microsoft Office, particularly Excel, is essential, along with a sound understanding of the local context and HR issues. Candidates must demonstrate fluency in written and spoken English, possess the ability to work additional hours when necessary, and be flexible, accountable, goal-oriented, and visionary. Knowledge of cash-based interventions and market-based programs is also advantageous.

Educational Background:
The educational background required for this position includes a Bachelor's Degree in a relevant field such as Business Administration, Administration, or Management. This educational foundation is essential for understanding the complexities of HR and administrative functions within a humanitarian context, as well as for effectively implementing NRC policies and procedures.

Experience:
The HR and Admin Assistant position requires at least three years of previous work experience in Human Resources and Administration, specifically within humanitarian INGOs or NGOs. This experience should include direct involvement in HR functions such as recruitment, employee record management, and compliance with local labor laws. Candidates should also have a proven track record of participating in training related to Human Resources, demonstrating their commitment to professional development in this field.

Languages:
Fluency in written and spoken English is mandatory for this position, as effective communication is crucial in a multicultural and multilingual environment. While English is the primary language required, knowledge of local languages may be considered an asset, enhancing the assistant's ability to interact with staff and stakeholders in Kabul.

Additional Notes:
The position is full-time and based in Kabul, Afghanistan. The salary will be determined based on the NRC Afghanistan Salary Scale, and the organization offers medical coverage for staff and up to four dependents. Employees will receive leave and holidays in accordance with Afghanistan Labor Law, as well as a monthly top-up credit card. The NRC is committed to safeguarding and expects all employees to treat everyone with respect and dignity, contribute to a safe environment, and report any incidents of exploitation or harassment.