Intern - Data Management and Administrative Support

Job Posting Organization:
The Office of the High Commissioner for Human Rights (OHCHR) is a part of the United Nations system, established to promote and protect human rights globally. The OHCHR works to ensure that the rights of individuals are upheld and that governments are held accountable for their actions. The organization operates in various countries around the world, with a mission to promote universal respect for human rights and fundamental freedoms. The OHCHR is involved in numerous initiatives aimed at addressing human rights violations and supporting the implementation of international human rights standards. The organization employs a diverse workforce and collaborates with various stakeholders, including governments, civil society, and international organizations, to achieve its goals. The OHCHR has a significant presence in the Asia-Pacific region, where it engages in various programs and activities to support human rights initiatives.

Job Overview:
The internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position is situated within the Enterprise Resource Planning (ERP) Section of the Programme Support and Management Service (PSMS) at the Regional Hub for Asia & the Pacific (RHAP) of the OHCHR. The intern will be under the supervision of the ERP Team and will have the opportunity to collaborate with internal clients and counterparts across both headquarters and field operations. This role offers a unique exposure to digital transformation initiatives and enterprise systems that are crucial for the effective delivery of OHCHR's human rights mandate on a global scale. The intern will play a vital role in supporting the ERP Section by contributing to various administrative coordination tasks, data management efforts, and stakeholder communication related to ERP-enabled business processes. This internship is designed to provide practical learning experiences at the intersection of digital transformation, enterprise resource planning, and operational support for human rights programs, allowing the intern to gain valuable insights and skills in these areas.

Duties and Responsibilities:
The intern will undertake a variety of responsibilities, including but not limited to: providing administrative and operational support for ERP initiatives, responding to routine requests for information from internal stakeholders, maintaining organized filing and tracking systems, and supporting document archiving in accordance with established procedures. The intern will also review and verify documentation for accuracy and completeness, ensuring proper classification and storage of documents. Additionally, the intern will draft routine correspondence, liaise with other sections to gather information, take minutes during meetings, and summarize key decisions and actions. In terms of data management, the intern will maintain dashboards, compile information for periodic reports, and update content on the ERPMS intranet page. Other responsibilities may include assisting in building and maintaining Power Apps applications, supporting data entry and management within Dataverse, configuring forms and views, and collaborating with the team to test app functionality and data workflows. The intern will also learn and apply best practices for data modeling and app development within the Microsoft Power Platform.

Required Qualifications:
To qualify for this internship, applicants must meet one of the following criteria: they must be enrolled in or have completed a graduate school program (second university degree or equivalent, or higher), or they must be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor's level or equivalent). While no prior professional work experience is required, familiarity with data management, process analysis, administrative support, or information systems is considered an asset. Applicants should demonstrate strong organizational and time-management skills, a high level of accuracy and attention to detail, and effective written and verbal communication abilities. The ability to work independently while contributing positively within a team environment is also desirable. Technical competencies such as proficiency in Microsoft Excel, Word, Outlook, and PowerPoint, as well as exposure to data entry and basic reporting tools, are highly valued.

Educational Background:
The educational background required for this internship includes enrollment in or completion of a graduate school program or the final academic year of a first university degree program. Relevant fields of study include Enterprise Resource Planning (ERP), Business Administration, Public Administration, Information Systems, Computer Science, Data Science, or other related fields. Knowledge of digital transformation, data management, and administrative support is considered desirable for candidates applying for this position.

Experience:
The level of experience needed for this internship is minimal, as no prior professional work experience is required. However, candidates who have familiarity with data management, process analysis, administrative support, or information systems will have an advantage. The internship is designed for individuals who are either currently pursuing their studies or have recently completed their academic programs, making it an ideal opportunity for students or recent graduates looking to gain practical experience in a professional setting.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is considered desirable, which may enhance the candidate's profile and ability to communicate effectively in a multilingual environment.

Additional Notes:
Interns at the United Nations are not financially remunerated, and all costs and arrangements for travel, visas, accommodation, and living expenses are the responsibility of the interns or their sponsoring institutions. Interns who are not citizens or permanent residents of Thailand may need to obtain the appropriate visa and work authorization before starting the internship. It is crucial for successful candidates to discuss their specific visa requirements prior to accepting the internship offer. Additionally, it is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. The organization also does not request information regarding applicants' bank accounts.