Facilities Management Assistant

Job Posting Organization:
The job is posted by the United Nations Support Mission in Libya (UNSMIL), which is a part of the United Nations. UNSMIL was established to support the Libyan political process and assist in the establishment of a stable and secure environment in Libya. The organization operates with a mission to promote peace and stability in the region, and it employs a diverse workforce dedicated to humanitarian and development goals. UNSMIL has a significant presence in Libya, particularly in Tripoli, where it coordinates various missions and projects aimed at supporting the Libyan government and its institutions.

Job Overview:
The Facilities Management Assistant position is crucial within the Engineering and Facilities Management unit of the Mission Support Service at UNSMIL. The incumbent will work under the supervision of the Chief Engineer and will be responsible for providing comprehensive administrative support related to ongoing projects within the mission. This role requires the individual to establish project plans, allocate tasks to staff and contractors, and ensure that all logistical needs are met for the mission's operations. The Facilities Management Assistant will also monitor project progress, troubleshoot issues, and provide logistical support for various mission activities, including conferences and briefings. The position demands a proactive approach to managing resources and ensuring that all facilities are maintained to the highest standards, thereby contributing to the overall effectiveness of the mission.

Duties and Responsibilities:
The incumbent will undertake a variety of responsibilities, including but not limited to: providing administrative assistance to the Chief of Section, establishing project plans, distributing tasks among staff and contractors, coordinating supplies and services, monitoring ongoing processes, providing logistics support to the Mission HQ, reviewing incoming requests, advising on maintenance needs, contacting vendors for services, conducting inspections, monitoring service contracts, drafting service contracts, coordinating with the procurement unit, reviewing contractor work, checking invoices for accuracy, providing logistical support for briefings and conferences, ensuring conference room availability, advising on equipment installation, managing stationery and furniture requests, supporting claims officers, assisting in emergencies, managing key and accommodation bookings, preparing cost recovery for accommodations, performing environmental activities, and assisting in waste management. The role requires flexibility and the ability to perform additional duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the required work experience. The position requires a minimum of five years of relevant experience in facilities management, building management, engineering, architecture, or administrative services. For candidates with a first-level university degree, the required experience is reduced to three years. Experience in facilities management and accommodation management is desirable, as is relevant experience with the United Nations or similar international organizations.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher are preferred, as this can reduce the required years of experience needed for the role.

Experience:
The position requires a minimum of five years of experience in facilities management, building management, engineering, architecture, or administrative services. However, this requirement is reduced to three years for candidates who hold a first-level university degree or higher. Experience specifically in facilities management and accommodation management is considered an asset, as well as experience with the United Nations or similar international organizations.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat. Knowledge of French is also beneficial, as it is one of the official working languages of the UN. Candidates should be familiar with the UN Language Framework to understand the required proficiency levels in these languages.

Additional Notes:
The job does not specify the contract duration or seniority level, but it is a full-time position within the United Nations framework. The role may involve working in a challenging environment, given the context of Libya, and candidates should be prepared for the unique demands of working in a mission support capacity. Compensation and benefits details are not provided in the job description.