Facilities Manager

Job Posting Organization:
The International Rescue Committee (IRC) is a prominent international humanitarian non-governmental organization (INGO) founded in 1933 at the behest of Albert Einstein. The IRC operates in over 40 countries and 29 U.S. cities, focusing on responding to the world's most severe humanitarian crises. The organization aims to restore health, safety, education, economic wellbeing, and power to individuals affected by conflict and disaster. With a mission to help people survive, reclaim control of their futures, and strengthen their communities, the IRC employs a diverse workforce dedicated to delivering lasting impact and hope to millions globally.

Job Overview:
The Facilities Manager will play a crucial role in overseeing the daily operations, maintenance, and strategic management of the IRC’s New York Headquarters. This position is essential for ensuring a safe, efficient, and well-maintained workplace. The Facilities Manager will be responsible for managing vendors, budgets, and cross-functional partnerships, ensuring that the facilities meet the highest standards of quality and compliance. The ideal candidate will possess strong leadership capabilities, a proactive approach to problem-solving, and a proven track record in facilities or property management. This role requires a solutions-driven mindset and a passion for creating a positive work environment that supports the IRC's mission.

Duties and Responsibilities:
The Facilities Manager will oversee daily operations and maintenance of the New York headquarters office, coordinating routine maintenance, inspections, and repairs with vendors and service providers. They will monitor preventive and corrective maintenance programs, conduct regular building inspections, and lead site incident investigations. The role includes supporting space planning, office moves, and workplace improvement initiatives while ensuring compliance with company policies and safety regulations. The Facilities Manager will manage facility vendors and contractors, oversee procurement and invoice validation, and support bidding processes for maintenance services. Financial management responsibilities include managing facilities-related budgets, reviewing invoices, and tracking operating expenses. The Facilities Manager will serve as a primary point of contact for facility-related issues, coordinate with internal departments, and assist with event preparation and inventory management.

Required Qualifications:
Candidates must have at least 5 years of facilities or property management experience in a nonprofit, corporate, third-party, or consulting environment. Demonstrated leadership skills and experience managing teams and vendors are essential. Strong financial acumen, including budget development and expense tracking, is required. Excellent interpersonal and communication skills are necessary for effective collaboration across functions and seniority levels. Proficiency in MS Office Suite, Outlook, SharePoint, and Box is expected, along with the ability to respond to facility emergencies and manage multiple priorities in a fast-paced environment.

Educational Background:
A Bachelor's degree in Facilities Management, Business Administration, or a related field is preferred, although equivalent work experience may be considered. Familiarity with safety regulations, building codes, and compliance requirements specific to New York is advantageous. Professional certifications such as CFM or FMP are also a plus.

Experience:
The position requires a minimum of 5 years of relevant experience in facilities or property management, demonstrating a strong background in managing facilities for a corporate headquarters or multi-site portfolio. Experience in a nonprofit or similar environment is highly valued, as is a proven ability to lead teams and manage vendor relationships effectively.

Languages:
While no specific language requirements are mentioned, proficiency in English is mandatory given the location and nature of the role. Additional language skills may be beneficial in a diverse workplace but are not explicitly required.

Additional Notes:
This is a full-time in-office position based in New York. The role may require occasional lifting, standing, and movement throughout the day. The compensation for this position ranges from $78,510 to $97,095 per year, depending on various factors such as labor market conditions, job type, and individual candidate experience. The IRC is an Equal Opportunity Employer, considering all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. The organization emphasizes professional standards and core values, including integrity, service, equality, and accountability, and is committed to creating a safe environment for all employees.