National General Service Officer

Job Posting Organization:
The Organization for security" style="border-bottom: 1px dotted #007bff !important;">Security and Co-operation in Europe (OSCE) is an intergovernmental organization established to promote security, stability, and democracy among its 57 participating states across Europe, Central Asia, and North America. The OSCE's mission encompasses a wide range of issues including arms control, human rights, conflict prevention and resolution, and economic and environmental security. The organization is actively involved in monitoring elections, facilitating negotiations, and promoting democratic values. The OSCE Programme Office in Dushanbe specifically focuses on implementing OSCE principles and commitments within Tajikistan, engaging in various activities such as counter-terrorism, border management, human rights advocacy, media development, and legal reform initiatives. The Materials Management Section within the office plays a crucial role in ensuring the efficient procurement, storage, and distribution of materials necessary for the organization's operations, thereby supporting effective resource management and organizational efficiency.

Job Overview:
The National General Service Officer position is integral to the OSCE Programme Office in Dushanbe, focusing on the effective delivery of transport, facility maintenance, and general support services. The role involves coordinating daily operational activities, ensuring compliance with organizational rules and safety standards, and managing administrative procedures. The officer will work closely with the Administrative and General Service Officer to support the efficient use of organizational resources through timely coordination of maintenance, logistics, contractor services, and inventory control. This position requires a proactive approach to managing operational needs and ensuring that all services are delivered efficiently and effectively, contributing to the overall mission of the OSCE in promoting stability and security in the region.

Duties and Responsibilities:
The successful candidate will be responsible for a variety of tasks under the supervision of the Administrative and General Service Officer. Key responsibilities include: coordinating and supervising daily transport operations and building maintenance activities to ensure timely service delivery; organizing and prioritizing operational activities based on organizational needs; drafting technical specifications and cost estimates for transport and facility-related procurements; liaising with the Procurement Unit and monitoring contract implementation; planning and implementing preventive and corrective maintenance programs for vehicles and facilities; conducting regular inspections and resolving technical issues; maintaining accurate records of vehicle and equipment usage; supervising the work of drivers, maintenance staff, and other support personnel; maintaining effective communication with local authorities and stakeholders; preparing regular reports on transport and facility operations; and ensuring compliance with OSCE regulations and national legislation while identifying risks and implementing mitigation measures.

Required Qualifications:
Candidates must possess a first-level university degree in logistics, engineering, business administration, or a related field. A minimum of two years of relevant experience in logistics, fleet management, facility management, or engineering is required, along with demonstrated experience in supervising staff and managing performance. Strong managerial, organizational, and coordination skills are essential, as well as excellent communication, analytical, and planning abilities. The ability to work under pressure and manage competing priorities is crucial. Proficiency in Microsoft Office applications is necessary, and candidates must have excellent spoken and written communication skills in English, Russian, and Tajik. A valid driving license (category B) is required, and experience with ERP systems and international organizations is desirable. Candidates should also demonstrate gender awareness and sensitivity, and the ability to work effectively in a diverse team environment.

Educational Background:
The educational requirement for this position is a first-level university degree, which can be in logistics, engineering, business administration, or a related field. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to perform the duties associated with the role effectively.

Experience:
The position requires a minimum of two years of relevant experience in logistics, fleet management, facility management, or engineering. Candidates should have a proven track record of coordinating operational activities and supervising staff, which is critical for managing the diverse responsibilities of the National General Service Officer role. Experience in international organizations is considered an asset, as it provides valuable insights into the operational standards and practices expected within the OSCE framework.

Languages:
Fluency in English, Russian, and Tajik is mandatory for this position. Excellent spoken and written communication skills in these languages are essential for effective interaction with diverse stakeholders and for the preparation of reports and documentation. Knowledge of additional languages may be considered an advantage, enhancing the candidate's ability to engage with a broader range of individuals and organizations.

Additional Notes:
This position is a full-time, fixed-term contract with a monthly remuneration of 1,682.08 EUR, subject to social security deductions. The OSCE provides social benefits, including participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are typically made at Step 1 of the OSCE salary scale, with the possibility of higher initial appointments based on relevant experience. The OSCE is committed to diversity and inclusion, encouraging candidates from all backgrounds to apply. The organization emphasizes the importance of ethical conduct and impartiality among its officials. Candidates should be aware that the OSCE does not reimburse expenses related to the application process, and appointments are subject to medical clearance. The mandatory retirement age for contracted positions is 65 years, and candidates should be prepared to fulfill a contractual obligation of two years.