Grants Management Specialist

Job Posting Organization:
The Danish Refugee Council (DRC) is an international humanitarian organization founded in Denmark in 195

• With a mission to assist refugees and internally displaced persons globally, DRC provides emergency aid, advocates for their rights, and works to strengthen their opportunities for a better future. The organization has grown significantly over the years, employing over 7,000 staff and engaging around 8,000 volunteers. DRC operates in conflict-affected areas, along displacement routes, and in host countries, striving for responsible and sustainable solutions. The organization emphasizes successful integration and, when possible, supports the wish of displaced individuals to return home. DRC Syria has been active since 2008, initially addressing the Iraqi refugee crisis and later expanding its efforts to respond to the Syria crisis from 2011 onwards. DRC Syria employs an area-based approach to support internally displaced persons (IDPs), returnees, and host communities across various sectors, including Economic Recovery and Resilience, Protection, WASH, Shelter and Infrastructure, and Humanitarian Disarmament and Peacebuilding. The organization is committed to fostering resilience in fragile communities and has established a rapid response mechanism to address emerging crises effectively. DRC also engages in cross-border operations in neighboring countries such as Jordan, Lebanon, Türkiye, and Iraq, providing a regional response to the Syria crisis through protection monitoring and advocacy.

Job Overview:
The Grants Management Specialist is a pivotal role within DRC Syria, responsible for the efficient management and maintenance of grants-related information, documentation, reporting, and processes. Reporting to the Grants Management Manager (GMM), the Specialist coordinates the compilation and review of donor narrative reports, ensuring compliance with external reporting deadlines and facilitating the necessary inputs for high-quality submissions. The role encompasses advising on donor regulations, reviewing contractual terms, managing deadlines, and overseeing the input and control of grants data in DRC’s Global Grants Management System (Dynamics) and SharePoint. The Specialist plays a crucial role in facilitating grants management processes, maintaining various trackers and tools, and coordinating monthly grant meetings. Additionally, the Specialist contributes to DRC Syria’s localization commitments by enhancing grant management practices with national partners and promoting capacity strengthening in donor compliance and financial accountability. The position also involves supporting proposal development processes and other grants-related tasks as delegated by the GMM and Head of Programme.

Duties and Responsibilities:
The Grants Management Specialist's duties include facilitating the administration of grants management processes, promoting quality information management, ensuring DRC Dynamics is updated, maintaining internal grants trackers, and supporting the Finance team during audits. The Specialist is responsible for donor reporting deadlines, leading the coordination and finalization of donor narrative reports, and providing guidance to DRC staff on donor compliance. The role also involves supporting the Partnership Manager in conducting due diligence for new partnerships, participating in local partner capacity assessments, and assisting in the development of project proposals. Other tasks may be delegated by the GMM as required.

Required Qualifications:
Candidates must possess excellent written English communication skills, with experience in writing and editing complex reports. A minimum of three years of professional experience in business development, reporting, or grants management within an NGO/INGO is required. Familiarity with grant management and donor reporting, as well as inter-departmental coordination, is essential. Understanding localization principles and equitable partnership frameworks in humanitarian programming is also necessary. Candidates should demonstrate cultural sensitivity, adaptability, and the ability to manage a high workload while maintaining strong communication and interpersonal skills. A commitment to humanitarian principles and DRC values is crucial, along with a strong understanding of global protection sector standards and Results-Based Protection.

Educational Background:
A Bachelor of Arts or other relevant degree is required for this position, ensuring that candidates have a solid educational foundation to support their role in grants management and reporting.

Experience:
The position requires at least three years of professional work experience in relevant fields such as business development, reporting, or grants management, preferably within an NGO or INGO context. Experience with grant management processes and donor reporting is essential, along with a proven ability to manage stakeholders effectively and coordinate across departments.

Languages:
Fluency in English and Arabic is mandatory for this position, ensuring effective communication with diverse stakeholders and partners.

Additional Notes:
The contract length for this position is up to 31 December 2026, with the possibility of extension based on performance and available funding. The role is classified as Non-Management G2, and the expected start date is July 202

• Interested candidates must submit a cover letter and an updated CV, both in the same language as the vacancy note, as applications consisting solely of a CV will not be considered. The application deadline is set for 25 June 2026.