Logistics and Administration Officer

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization that provides assistance, protection, and durable solutions to refugees and internally displaced persons worldwide. Established in 1946, NRC operates in over 30 countries, focusing on areas such as education, shelter, and livelihood support. The organization is committed to upholding the rights of displaced individuals and ensuring their access to essential services. With a workforce of thousands of employees, NRC emphasizes the importance of local engagement and partnerships to effectively address the needs of affected populations.

Job Overview:
The Logistics and Administration Officer plays a crucial role in supporting the operational functions of the Norwegian Refugee Council in Kenya. This position is responsible for implementing logistics and administrative functions according to the organization's Plan of Action. The officer will provide basic support in logistics and administration, ensuring compliance with NRC policies, handbooks, guidelines, and donor requirements. The role involves preparing status reports, maintaining proper filing systems, and assisting in the planning and delivery of logistical and administrative activities. The officer will also be expected to promote ideas for improvement within the logistics and administration functions, contributing to the overall efficiency and effectiveness of the organization.

Duties and Responsibilities:
The Logistics and Administration Officer will have a variety of responsibilities, including but not limited to: ensuring compliance with administrative legal requirements, maintaining cleanliness and organization in the office, managing tenancy agreements, coordinating travel arrangements, providing reception services, monitoring stock of supplies, overseeing utility bill payments, managing office inventory, and promoting awareness of organizational policies. Additionally, the officer will handle procurement processes, prepare RFQs, draft supplier contracts, liaise with suppliers, facilitate the dispatch of supplies, and manage office vehicles. The role requires a proactive approach to problem-solving and the ability to perform other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a Bachelor’s Degree or Higher Diploma in Business Administration or a logistics-related field. A minimum of 3 years of experience in a similar role is required, with a preference for candidates who have worked in humanitarian or recovery contexts. Documented results related to the position’s responsibilities are essential, along with knowledge of English, Swahili, and a local language. Familiarity with the context in Dadaab and Fafi sub-Counties is crucial, and experience working with international NGOs in a similar capacity will be considered an advantage.

Educational Background:
The ideal candidate should have a Bachelor’s Degree or Higher Diploma in Business Administration or a logistics-related field. This educational background is essential for understanding the complexities of logistics and administration within a humanitarian context, as well as for effectively managing the various responsibilities associated with the role.

Experience:
The position requires a minimum of 3 years of relevant experience in logistics and administration, particularly within humanitarian or recovery settings. Candidates should demonstrate a proven track record of managing administrative functions and logistics processes, as well as the ability to navigate complex and volatile contexts. Experience working with international NGOs will be a significant advantage, as it indicates familiarity with the operational standards and expectations in the sector.

Languages:
Proficiency in English and Swahili is mandatory, with knowledge of a local language being highly desirable. Effective communication skills in these languages are essential for interacting with staff, suppliers, and the local community, ensuring that all logistical and administrative functions are carried out smoothly and efficiently.

Additional Notes:
NRC is committed to promoting diversity and inclusion within its workforce, and as such, qualified local nationals are highly encouraged to apply for this role. The position may involve full-time hours, and while specific contract duration details are not provided, candidates should be prepared for the dynamic nature of humanitarian work, which may include varying levels of responsibility and engagement based on the organization's needs.