Programme Management Assistant

Job Posting Organization:
The position is located within the Subregional Headquarters for the Caribbean of the Economic Commission for Latin America and the Caribbean (ECLAC), which is part of the United Nations. ECLAC was established in 1948 and aims to contribute to the economic and social development of the region. The organization focuses on designing, monitoring, and evaluating public policies, providing advisory services, expertise, and training to governments, and supporting regional and international cooperation and coordination activities. ECLAC operates in various countries across Latin America and the Caribbean, working towards sustainable development and addressing social inequalities. For more information, you can visit their official website at www.eclac.org.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the planning and implementation of the programme of work within the Director's office at the Subregional Headquarters. This position involves managing a large and complex component of the office's initiatives, ensuring that project documents are completed and submitted for approval. The assistant will provide executive and administrative support, including coordinating schedules, drafting correspondence, and preparing working translations. The role requires effective communication with internal and external stakeholders, maintaining continuity of office operations, and assisting with data collection and analysis. The Programme Management Assistant will also be responsible for preparing reports, maintaining files, and providing guidance to junior staff, making this position integral to the smooth functioning of the Director's office.

Duties and Responsibilities:
The Programme Management Assistant will have a diverse set of responsibilities, including:

• Assisting in the planning and implementation of the programme of work for the Director's office.
• Coordinating the preparation of project proposals and monitoring their status.
• Providing executive and administrative support, including managing schedules and meetings, drafting correspondence, and preparing documents for signature.
• Acting as a liaison with stakeholders to ensure timely communication of directives and updates.
• Supporting travel arrangements and maintaining contact databases.
• Drafting, reviewing, and editing correspondence and documents for the Director's office.
• Maintaining and updating electronic and paper files, as well as internal databases.
• Designing and generating reports and statistical tables.
• Assisting with data collection and analysis for decision-making purposes. 1
• Providing guidance and training to new or junior staff members. 1
• Performing other duties as assigned by the Director.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. For positions in the General Service category, it is essential to indicate relevant information confirming completion of high school in the Applicant Profile. Additionally, candidates should have at least seven years of experience in programme or project administration, technical cooperation, or a related area. This requirement is reduced to five years for candidates with a first-level university degree or higher. Experience in data analytics or related fields is desirable, as is familiarity with enterprise resource planning systems such as SAP.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates must clearly indicate their educational qualifications in their Applicant Profile, especially for roles within the General Service category.

Experience:
The position requires a minimum of seven years of relevant experience in programme or project administration, technical cooperation, or a related area. However, this requirement is reduced to five years for candidates who hold a first-level university degree or higher. Additionally, having at least one year of experience in data analytics or a related area is considered desirable, as is experience with enterprise resource planning systems like SAP.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English and Spanish is required. Knowledge of additional languages such as Arabic, French, Russian, or Chinese (Mandarin) is considered desirable, enhancing the candidate's profile for the role.

Additional Notes:
The job is a full-time position located in Port of Spain, Trinidad and Tobago. The role may involve international recruitment, and candidates should be prepared for a dynamic work environment. Compensation and benefits details are typically provided during the hiring process, and candidates are encouraged to review the organization's policies regarding employment terms.