Subgrant Administration Coordinator

Job Posting Organization:
The organization is focused on providing support and resources to families through various programs, including the Statewide Family coordinator" style="border-bottom: 1px dotted #007bff !important;">Support Coordinator (SFSC) project. It operates under the guidelines of the California Department of Social Services (CDSS) and adheres to the policies of the International Rescue Committee (IRC). The organization is dedicated to ensuring compliance with state and federal regulations while fostering partnerships with community-based organizations. It aims to create a collaborative environment that enhances the effectiveness of family support services across the state.

Job Overview:
The Subgrant Administration Coordinator plays a crucial role in the administration and oversight of subawards related to the SFSC project. This position is responsible for managing the entire lifecycle of subgrant activities, which includes onboarding new partners, ensuring compliance with various regulations, and maintaining accurate documentation. The Coordinator will work closely with various teams, including finance, compliance, and program teams, to ensure that subgrantees adhere to the requirements set forth by the CDSS and IRC. The role also involves supporting statewide coordination efforts and ensuring that all documentation is audit-ready, thereby contributing to the overall success of the project and its objectives.

Duties and Responsibilities:
The Subgrant Administration Coordinator will be responsible for a wide range of duties, including but not limited to: supporting the full lifecycle of subawards, which encompasses partner onboarding, due diligence, agreement execution, amendments, monitoring, reporting, reimbursement tracking, and closeout processes. The Coordinator will maintain organized records within various systems such as PEERS, OTIS, and Asana, and will track deliverables, reporting timelines, and compliance requirements. Additionally, the role involves supporting compliance monitoring activities, coordinating the collection and review of partner documentation, and assisting in tracking corrective actions and compliance follow-ups. The Coordinator will also support fiscal activities, including invoice tracking and budget monitoring, and will assist in preparing financial and programmatic reports. Furthermore, the position requires coordination with subgrantees regarding compliance expectations and the development of training materials, as well as maintaining audit-ready documentation and supporting preparation for audits and compliance reviews.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field. Additional certifications or continuing education in project management, grant writing, proposal development, or fundraising are considered advantageous. The ideal candidate should have a minimum of 3 years of experience in grants management, subaward administration, or financial compliance, with demonstrated experience in coordinating complex grant-funded programs. Strong knowledge of subrecipient monitoring, risk assessment, and compliance oversight is essential, along with experience managing state or federally funded programs and interpreting regulatory requirements. Proven ability to manage multiple priorities and deadlines in a fast-paced environment is also required.

Educational Background:
A Bachelor’s degree in a relevant field such as Finance, Accounting, Business Administration, or Public Administration is required for this position. Additional certifications or coursework in project management, grant writing, or fundraising are beneficial and may enhance a candidate's qualifications.

Experience:
The position requires a minimum of 3 years of relevant experience in grants management, subaward administration, or financial compliance. Candidates should have a strong background in coordinating and supporting complex grant-funded programs, as well as experience with subrecipient monitoring and compliance oversight. Familiarity with state and federally funded programs and the ability to interpret applicable regulations is crucial for success in this role.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential due to the nature of the documentation and communication involved. Additional language skills may be beneficial, particularly in communities served by the organization.

Additional Notes:
This position operates in a hybrid work environment, which includes both remote work and field engagement across California. The role may require travel throughout the state to support program implementation and partner oversight. The compensation for this position ranges from $31.71 to $36.02 per hour, depending on various factors such as labor market conditions, job type, and individual candidate experience. The organization values internal equity and budget considerations when determining exact offers.