Administrative Intern

Job Posting Organization:
The organization is focused on providing administrative support and human resources management within the framework of its operations. It aims to ensure efficient office management and support for its staff, contributing to the overall mission of the organization. The organization operates in various countries, providing essential services and support to its employees and stakeholders. It emphasizes a structured and multicultural work environment, fostering collaboration and efficiency among its teams.

Job Overview:
The Administrative Intern will play a crucial role in supporting the Administration and HR teams by managing daily administrative tasks and maintaining records. This position is designed for individuals who are keen on gaining experience in administrative functions and records management. The intern will be responsible for organizing, classifying, digitizing, and maintaining both physical and electronic administrative records. This includes supporting filing systems and document control processes, ensuring that all documentation is accurate and up-to-date. The intern will also assist in updating staff files and providing general administrative support to facilitate smooth office operations. The ideal candidate should possess strong organizational skills, attention to detail, and a genuine interest in administrative work, along with the ability to handle confidential information with discretion.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Intern include: organizing, classifying, and maintaining administrative and staff records in both physical and electronic formats; supporting the digitization, scanning, and indexing of documents for electronic filing systems; assisting in the management and archiving of recruitment-related documentation; managing contract extensions and ensuring the accuracy of related trackers; liaising with the United Nations Department of Safety and security" style="border-bottom: 1px dotted #007bff !important;">Security (UNDSS) for staff access badge processing and updates; verifying and reconciling medical invoices with partner clinics for validation purposes; providing general administrative support to the Administration and HR teams; ensuring confidentiality and proper handling of sensitive information; and performing any other related duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Administrative Intern position include strong organizational skills and attention to detail, good computer skills (particularly in MS Office and document management systems), an interest in administrative work and records management, the ability to handle confidential information with discretion, and the capability to work effectively in a structured and multicultural environment. These qualifications are essential for ensuring that the intern can successfully support the administrative functions of the organization.

Educational Background:
Candidates applying for the Administrative Intern position should have a relevant educational background, typically in fields such as business administration, human resources, or a related area. While specific degree requirements may vary, a foundational understanding of administrative processes and human resources management is beneficial for this role.

Experience:
This position is designed for individuals who may not have extensive professional experience but are eager to learn and gain practical skills in an administrative capacity. Previous internships or volunteer experiences in administrative roles or related fields are advantageous but not mandatory. The focus is on the candidate's willingness to learn and contribute positively to the team.

Languages:
The mandatory language for this position is French, as it is essential for communication within the organization. Additionally, knowledge of Arabic and English is desirable, as it may enhance the intern's ability to interact with a diverse range of colleagues and stakeholders.

Additional Notes:
This internship is not remote and is based in Nouakchott, Mauritania. The position is classified as an internship, which typically involves a fixed term and may not offer the same benefits as full-time employment. The target start date for this internship is July 1, 2026, and the application deadline is May 31, 202

• The intern will be expected to work in a structured environment, contributing to the administrative functions of the organization while gaining valuable experience.