Library Intern

Job Posting Organization:
The United Nations University (UNU) has been a prominent think tank for over four decades, focusing on impartial research addressing critical global issues such as human survival, conflict prevention, development, and welfare. With a workforce of more than 400 researchers spread across 13 countries, UNU's initiatives align with the 17 Sustainable Development Goals, aiming to generate policy-relevant knowledge that fosters positive global change. The organization collaborates with over 200 UN agencies, leading universities, and research institutions worldwide, reinforcing its commitment to impactful research and development.

Job Overview:
The Library Intern position at the United Nations University Library is designed for individuals who are currently pursuing or have recently completed postgraduate studies in Library and Information Science or related fields. This internship provides a unique opportunity to gain hands-on experience in academic librarianship, where interns will engage in various library operations, support the delivery of library services, and assist in planning and organizing library activities throughout the year. The internship is structured to follow the academic calendar, with a typical duration of six months, from September to February, and is primarily on-site at the UNU headquarters in Tokyo. Interns are expected to work full-time during regular university hours, with limited remote work permitted under specific circumstances. The role is integral to enhancing the academic activities of the university and involves direct interaction with library patrons and staff, contributing to the overall mission of the UNU Library.

Duties and Responsibilities:
The Library Intern will be responsible for a range of duties that include performing professional library work under the supervision of library staff, sorting and shelving library materials according to the UNU library classification, assisting in classifying and cataloguing library materials, checking in and checking out materials, answering reference questions, maintaining the library management system, assisting library patrons with technology, and performing general maintenance of the library. The intern will also be expected to undertake other tasks as assigned by library staff, providing a comprehensive experience in library operations.

Required Qualifications:
Candidates for the Library Intern position should be currently pursuing or have recently completed postgraduate studies (master’s or doctoral) in Library and Information Science or relevant subjects. Applicants must be under 32 years of age at the time of application and should not have more than five years of work experience in their related field. A native or fluent command of written and spoken English is essential, along with advanced computer skills, particularly in MS Office applications. Strong attention to detail, problem-solving abilities, and the capacity to work in a fast-paced environment while learning new skills are also required. Additionally, candidates should demonstrate an ability to work collaboratively in a team and possess a keen interest in the work of the United Nations University.

Educational Background:
The educational background required for this internship includes a postgraduate degree in Library and Information Science or a related field. Candidates should either be currently enrolled in a graduate program or have completed their studies within the last two years. This educational foundation is crucial for understanding the principles and practices of library science, which will be applied during the internship.

Experience:
The position requires candidates to have limited professional experience, specifically no more than five years in a related field. This ensures that the internship remains an educational opportunity rather than a full-time employment position. The ideal candidate will have some exposure to library environments, whether through previous internships, volunteer work, or academic projects, but extensive experience is not a prerequisite.

Languages:
A strong command of English, both written and spoken, is mandatory for this position. Candidates must demonstrate fluency in English, as it is the primary language of communication within the UNU. While not required, knowledge of additional languages may be considered an asset, particularly if they are relevant to the work of the United Nations.

Additional Notes:
The internship is expected to last approximately six months, starting on 1st September 2026 and concluding on 16th February 202

• Interns will work full-time during the university's regular working hours, with weekends and official UNU holidays off. A monthly stipend will be provided to help cover living costs, and interns will have access to library resources and gym facilities. It is important to note that this internship does not guarantee further employment with UNU, and interns do not hold international civil servant status. The organization is committed to diversity and inclusion, encouraging applications from all backgrounds, including those with disabilities.