Extended Term Temporary (ETT) Staff Member

Job Posting Organization:
The World Bank Group is a unique global partnership of five institutions founded with the mission to create a world free of poverty on a livable planet. Established in 1944, the organization has grown to include 189 member countries and operates more than 120 offices worldwide. The World Bank is one of the largest sources of funding and knowledge for developing countries, focusing on solving the world’s greatest development challenges through collaboration with public and private sector partners, investment in groundbreaking projects, and the use of data, research, and technology to bring about transformative change. The Samoa country office was founded in 2009 as an extension of the South Pacific regional hub based in Fiji, and it actively collaborates with various key government ministries and development partners to implement projects and provide technical expertise and financial assistance to further Samoa’s development objectives.

Job Overview:
The Extended Term Temporary (ETT) Staff Member position at the World Bank Office in Samoa is designed to provide essential administrative support activities. The selected candidate will report directly to the Liaison Officer and will be responsible for a variety of tasks that facilitate the smooth operation of the office. This role is critical in ensuring that the World Bank Group missions and staff visits are well-coordinated and executed. The position is based in Samoa and is initially appointed for a period of one year, with the possibility of extension based on performance and organizational needs. The office is strategically located in the Central Bank Building, which enhances its operational efficiency. The ETT staff member will play a vital role in supporting the office's engagement with government ministries and development partners, contributing to the overall mission of the World Bank in addressing the development challenges faced by the East Asia Pacific region.

Duties and Responsibilities:
The duties and responsibilities of the Extended Term Temporary (ETT) Staff Member include: providing support to World Bank Group missions and staff visits through preparation, coordination, planning, and logistics; coordinating mission schedules and communicating relevant information to stakeholders; managing security" style="border-bottom: 1px dotted #007bff !important;">security information for the Country Security Specialist; facilitating communication between the World Bank Group, the Government of Samoa, and development partners; managing the front desk with integrity and hospitality; incorporating editorial changes in project-related documents; providing local contact information for visiting missions; maintaining distribution lists and project files; supporting the drafting of routine correspondence and translations; assisting with payments and processing consultant travel; and running various routine errands as required.

Required Qualifications:
Candidates must possess a high school diploma with at least 5 years of relevant experience or an equivalent combination of education and experience. A university degree would be advantageous. Excellent written and oral communication skills in both English and Samoan are essential. Experience working in government organizations or fiscal and economic management agencies is preferred. Strong interpersonal skills, the ability to work independently and in teams, effective time management, and organizational skills are required. Candidates should demonstrate excellent customer service skills and proficiency in Microsoft Word, PowerPoint, and Excel. Knowledge of the Government of Samoa's structures and procedures is a plus, along with a high level of discretion in handling sensitive matters.

Educational Background:
The position requires a high school diploma as a minimum educational qualification, with a preference for candidates who hold a university degree. The combination of education and relevant work experience is critical, with at least 5 years of experience in administrative support or related fields being necessary for consideration.

Experience:
Candidates should have a minimum of 5 years of experience in administrative support or a related field. Experience in government organizations or agencies involved in fiscal, economic, and aid coordination management is considered an advantage. The ability to work effectively in a multicultural environment and produce high-quality work under pressure is essential.

Languages:
Proficiency in English and Samoan is mandatory for this position. Candidates should possess excellent written and oral communication skills in both languages. Knowledge of additional languages may be beneficial but is not required.

Additional Notes:
This position is classified as an Extended Term Temporary (ETT) appointment, which is subject to a maximum duration of three years. The initial contract is for one year, with the possibility of extension based on performance and organizational needs. The recruitment is focused on local talent, meaning applicants must be authorized to work in Samoa. The role is full-time, and the World Bank Group is committed to being an equal opportunity and inclusive employer, ensuring that all candidates are considered without discrimination based on gender, religion, race, ethnicity, sexual orientation, or disability.