Finance and Operations Assistant

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. Established in 1945, FAO has a mission to achieve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. The organization operates in over 130 countries and employs thousands of staff members worldwide, working collaboratively with governments, civil society, and the private sector to promote sustainable agricultural practices and improve nutrition. FAO's strategic framework aligns with the 2030 Agenda for Sustainable Development, focusing on transforming agrifood systems to be more efficient, inclusive, resilient, and sustainable, thereby contributing to better production, better nutrition, a better environment, and a better life for all, leaving no one behind.

Job Overview:
The Finance and Operations Assistant will play a crucial role in supporting the effective implementation of the ADAPT Jamaica project, which aims to enhance climate change resilience among vulnerable smallholder farmers in Central Jamaica. This position involves providing integrated financial and operational support, ensuring that project activities are executed in compliance with FAO and Green Climate Fund (GCF) rules and procedures. The assistant will be responsible for budget monitoring, financial reporting, procurement follow-up, and operational tracking, which are essential for timely project delivery. The role requires close collaboration with various FAO units and national counterparts to ensure that all project activities are well-documented and compliant with organizational and donor requirements. The assistant will also contribute to the overall success of the project by facilitating effective coordination with implementing partners and ensuring that financial records are maintained accurately.

Duties and Responsibilities:
The Finance and Operations Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: monitoring project budget execution, preparing financial forecasts and expenditure reports, tracking commitments and disbursements, maintaining accurate financial records, processing payments and reimbursements, supporting the preparation of periodic financial reports, monitoring Letters of Agreement (LoAs) and contracts, preparing requisitions and liaising with suppliers, maintaining asset records, supporting project activity planning and implementation follow-up, ensuring project information is updated in corporate systems, coordinating with FAO units on financial matters, and assisting in audits and donor reporting processes. The assistant will also be expected to flag any bottlenecks, risks, or delays affecting project delivery and perform any other related duties as required.

Required Qualifications:
Candidates must possess a university degree or technical training in Business Administration, Finance, Accounting, Public Administration, Industrial Engineering, Economics, or a related field. Additionally, a minimum of three years of relevant experience in financial and administrative support is required, preferably within international organizations or development projects. A working knowledge of English, both spoken and written, is mandatory, and candidates must be nationals of Jamaica. The role also requires strong knowledge of financial and administrative procedures, including budgeting, procurement, and reporting, as well as proficiency in Microsoft Office applications and excellent organizational skills.

Educational Background:
The educational background required for this position includes a university degree or technical training in relevant fields such as Business Administration, Finance, Accounting, Public Administration, Industrial Engineering, or Economics. Candidates must ensure that their qualifications are recognized by the World Higher Education Database (WHED), which is essential for consideration in the recruitment process.

Experience:
The position requires at least three years of relevant experience in financial and administrative support, ideally within international organizations or development projects. This experience should encompass a solid understanding of financial management, budgeting, and procurement processes, as well as familiarity with donor-funded project requirements and audit processes.

Languages:
A working knowledge of English is mandatory for this position, both in spoken and written forms. While English proficiency is essential, additional language skills may be considered an asset, particularly if they relate to the local context or the operational environment of the FAO in Jamaica.

Additional Notes:
The FAO does not charge any fees at any stage of the recruitment process, including application, interview, or processing. Applications received after the closing date will not be accepted. Candidates should be aware that appointment will be subject to certification of medical fitness, accreditation, residency or visa requirements, and security clearances. The FAO only considers higher educational qualifications obtained from accredited institutions recognized in the WHED. For further employment opportunities, candidates can visit the FAO employment website.