Procurement & Logistics Associate

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization focuses on various sectors including health, education, economic development, and social justice, aiming to create a positive impact on communities around the world. FHI 360 is committed to ensuring that its programs are evidence-based and tailored to meet the specific needs of the populations they serve, thereby enhancing global health security" style="border-bottom: 1px dotted #007bff !important;">security and addressing critical issues such as HIV/AIDS, tuberculosis, and maternal and child health.

Job Overview:
The Procurement & Logistics Associate plays a crucial role in supporting the procurement activities of FHI 360 Cameroon. This position is responsible for ensuring that all procurement processes are conducted in accordance with established policies and procedures. The associate will assist in the procurement of materials, parts, and equipment necessary for the organization's operations, while also monitoring departmental costs and performance. The role requires collaboration with various departments to maintain inventory levels and ensure timely delivery of goods and services. The associate will also be involved in developing bid specifications, reviewing requisition orders, and interacting with suppliers to resolve any issues related to deliveries. This position is essential for maintaining the efficiency and effectiveness of the procurement function within the organization, ultimately contributing to the success of the EpiC project in Cameroon.

Duties and Responsibilities:
The duties and responsibilities of the Procurement & Logistics Associate include preparing and maintaining purchasing files, reports, and price lists; assisting in the development of bid specifications; reviewing requisition orders for accuracy; contacting suppliers to schedule deliveries and resolve issues; approving bills for payment; maintaining compliance with organizational and government regulations; checking shipments for accuracy; comparing prices and specifications to determine the best bids; maintaining documentation of purchase orders; interacting with customers to ensure compliance with purchasing activities; analyzing quotations and selecting suppliers; obtaining delivery certifications; conducting internal audits; processing requisitions and other purchasing documents; evaluating the quality and need for supplies; and consulting with department managers regarding purchasing needs. The associate may also be required to assist with inventory management and equipment lifecycle management.

Required Qualifications:
The ideal candidate for the Procurement & Logistics Associate position should possess a high school Advanced Level certificate as a minimum requirement, with a Bachelor's Degree or its international equivalent in Business Administration or a related field preferred. The candidate should have strong knowledge of procurement methods and procedures, as well as experience in administrative support. Excellent oral and written communication skills are essential, along with proficiency in Microsoft Office and other computer software. The candidate should demonstrate analytical and problem-solving skills, with the ability to interpret data and prepare reports. A certification in procurement is preferred, and prior experience in a non-governmental organization (NGO) is also advantageous.

Educational Background:
Candidates should have at least a high school Advanced Level certificate, with a Bachelor's Degree or its international equivalent in Business Administration or a related field being preferred. This educational background provides the foundational knowledge necessary for understanding procurement processes and administrative functions within an organization.

Experience:
Typically, candidates are expected to have at least 3 years of experience in procurement and administrative support roles. This experience should include familiarity with procurement methods, compliance with organizational policies, and the ability to manage purchasing activities effectively. Experience in a non-governmental organization (NGO) is preferred, as it provides insight into the unique challenges and requirements of working in this sector.

Languages:
Fluency in French is mandatory, as the role requires reading, writing, and speaking in French. Proficiency in English is considered an asset, as it may facilitate communication with international partners and stakeholders.

Additional Notes:
The expected hiring salary range for this role is XAF 7,000,000 - 9,000,000 annually for gross salary. FHI 360 offers a competitive benefits package and is committed to fostering a healthy work/life balance for its employees. The organization is an equal opportunity and affirmative action employer, ensuring that all qualified applicants are considered for employment without discrimination based on various characteristics. Additionally, FHI 360 emphasizes safeguarding and requires all personnel to adhere to a code of conduct to prevent abuse and exploitation in its programs.