Procurement & Logistics Associate

Job Posting Organization:
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has over 4,000 employees worldwide. The organization is dedicated to addressing global health issues, including HIV/AIDS, maternal and child health, and tuberculosis, while also strengthening health systems and promoting health security" style="border-bottom: 1px dotted #007bff !important;">security. FHI 360 is committed to safeguarding and preventing abuse, exploitation, and harassment in its work environments and programs.

Job Overview:
The Procurement & Logistics Associate plays a crucial role in supporting the procurement activities of FHI 360 Cameroon. This position is responsible for ensuring that all procurement processes are conducted in accordance with organizational policies and government regulations. The associate will work closely with the Procurement Manager to manage the procurement of materials, parts, and equipment necessary for the organization's operations. This role involves submitting and processing purchase orders, monitoring departmental costs, and coordinating purchasing activities with other departments to maintain optimal inventory levels. The associate will also be involved in developing bid specifications and ensuring that all procurement activities align with the organization's mission to provide strategic technical assistance and direct service delivery in the health sector.

Duties and Responsibilities:
The duties and responsibilities of the Procurement & Logistics Associate include preparing and maintaining purchasing files, reports, and price lists for the department. The associate will assist in developing bid specifications and reviewing requisition orders for accuracy. They will contact suppliers to schedule or expedite deliveries and resolve any issues related to shortages or late deliveries. The associate will approve bills for payment, calculate costs of orders, and maintain documentation of purchase orders. They will interact with internal and external customers to ensure compliance with government regulations and company procedures. Additionally, the associate will analyze quotations, select suppliers, and schedule deliveries, while also conducting internal audits to ensure compliance with purchasing policies. Other responsibilities include managing inventory, filtering equipment throughout the asset management life cycle, and preparing equipment for end-of-life disposition.

Required Qualifications:
Candidates must possess a high school Advanced Level certificate, with a Bachelor's Degree or its International Equivalent preferred in Business Administration or a related field. The position typically requires at least three years of procurement and administrative support experience. Strong communication skills, both oral and written, are essential, along with proficiency in Microsoft Office and computer software. Candidates should have a solid understanding of procurement methods and procedures, as well as the ability to analyze and interpret data effectively. Certification in procurement is preferred, and prior experience in a non-governmental organization (NGO) is advantageous.

Educational Background:
The educational background required for this position includes a high school Advanced Level certificate as a minimum requirement. A Bachelor's Degree or its International Equivalent in Business Administration or a related field is preferred. This educational foundation is essential for understanding the complexities of procurement processes and administrative support functions within the organization.

Experience:
The position requires a minimum of three years of relevant experience in procurement and administrative support. Candidates should have a proven track record of managing procurement activities, understanding organizational policies, and ensuring compliance with government regulations. Experience in a non-governmental organization (NGO) is preferred, as it provides valuable insights into the unique challenges and requirements of working in this sector.

Languages:
Fluency in French is mandatory, as it is the primary language of communication in the region. Proficiency in English is considered an asset, as it may facilitate communication with international partners and stakeholders. Candidates should be able to read, write, and speak both languages effectively to perform their duties efficiently.

Additional Notes:
The expected hiring salary range for this role is XAF 7,000,000 - 9,000,000 annually for gross salary. FHI 360 considers various factors when determining an offer amount, including relevant years of experience, education, internal equity, market pay, and budget constraints. This job posting summarizes the main duties of the position but does not prescribe or restrict the exact tasks assigned. FHI 360 is an equal opportunity and affirmative action employer, committed to preventing discrimination based on various characteristics. The organization also emphasizes safeguarding and requires all personnel to adhere to a code of conduct. Employment offers will be subject to screening checks, including reference and criminal record checks.