Procurement Technical Assistant

Job Posting Organization:
The job posting organization is the Norwegian Refugee Council (NRC), which is a humanitarian organization established in 194

• NRC's mission is to help people forced to flee by providing assistance and protection to those affected by displacement. The organization operates in multiple countries around the world, focusing on providing aid in emergencies and supporting long-term recovery. NRC employs thousands of staff globally and is known for its commitment to accountability, transparency, and adherence to humanitarian principles.

Job Overview:
The Procurement Technical Assistant plays a crucial role in supporting the procurement activities for NRC programs in Jordan. This position is essential for ensuring that the procurement of goods and services is conducted in an efficient and transparent manner, fully complying with NRC's internal policies and the requirements set by donors. The role involves managing small-scale procurement processes, which include preparing requests for quotations (RFQs), conducting bid analyses, and maintaining supplier databases. The Procurement Technical Assistant will work closely with internal staff to clarify procurement needs and ensure timely delivery of goods and services, thereby contributing to the overall effectiveness of NRC's operations in the region.

Duties and Responsibilities:
The specific duties and responsibilities of the Procurement Technical Assistant include conducting small-scale procurement processes such as RFQs, direct purchases, and low-value procurements in accordance with NRC and donor policies. The assistant will prepare and issue RFQs, collect supplier offers, and conduct basic bid analyses to support supplier selection. Additionally, the role involves identifying and sourcing suppliers in the local market based on required specifications, maintaining and updating the supplier database, and ensuring that all procurement files are complete, accurate, and properly archived. The assistant will verify procurement documents, follow up with suppliers for timely delivery, and coordinate with the Finance team for accurate invoice submissions. Regular tracking of procurement requests and updating status reports is also part of the role. The assistant must adhere to NRC policies and guidelines, support the implementation of procurement activities, and promote ideas for improvement within the procurement function. Furthermore, the assistant will actively promote PSEA standards and principles, communicate effectively with stakeholders, and perform any other procurement-related tasks assigned by line management.

Required Qualifications:
The required qualifications for the Procurement Technical Assistant position include a Bachelor’s degree in business administration, supply chain, or a related field, or equivalent experience. Candidates should have a minimum of 2–3 years of relevant experience in procurement or administrative support, with familiarity in the Jordanian supplier market being advantageous. Additionally, candidates should possess basic knowledge of English, strong organizational and documentation skills, and the ability to work under pressure while meeting deadlines. A high level of integrity and accountability is also essential for this role.

Educational Background:
Candidates applying for the Procurement Technical Assistant position are expected to have a Bachelor’s degree in business administration, supply chain management, or a related field. Alternatively, equivalent experience in a relevant area may be considered. This educational background is crucial for understanding the principles of procurement and supply chain management, which are fundamental to the role.

Experience:
The position requires candidates to have a minimum of 2–3 years of relevant experience in procurement or administrative support. Experience working in humanitarian or development contexts is considered an advantage, as it provides insight into the unique challenges and requirements of procurement in such environments. Documented results related to procurement responsibilities are also beneficial, as they demonstrate the candidate's capability and effectiveness in similar roles.

Languages:
The mandatory language requirement for this position is proficiency in English, which is essential for communication and documentation purposes. While not mandatory, knowledge of Arabic would be considered a good asset, as it would facilitate better communication with local suppliers and stakeholders in Jordan.

Additional Notes:
This position is likely to be full-time, and while the specific contract duration is not mentioned, it is common for such roles to be tied to project timelines or funding availability. The role may involve working closely with various internal departments and external suppliers, requiring strong interpersonal skills and the ability to manage priorities effectively. Compensation and benefits details are not specified in the job ad, but candidates can expect to receive standard benefits associated with employment in humanitarian organizations.