Operations Coordination Analyst

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB's mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. It is owned by 69 members, with 50 of them from the region. ADB focuses on supporting inclusive, resilient, and sustainable growth across Asia and the Pacific, working collaboratively with its members and partners to address complex challenges. The organization employs a diverse workforce and is committed to creating an inclusive environment where everyone is treated with respect and given equal opportunities.

Job Overview:
The Operations Coordination Analyst position is situated within the Office of the Director General (CWOD) of the Central and West Asia Department (CWRD) at ADB. This role is crucial for providing analytical, coordination, and administrative support to the CWRD Management and the CWOD front office team. The analyst will play a significant role in budget and human resources functions, serving as a focal point for budget and HR matters within the department. The position requires a proactive approach to support the preparation and monitoring of departmental budgets, ensuring compliance with procedures, and preparing periodic progress reports. The analyst will also be responsible for developing and maintaining databases and systems, providing guidance to budget coordinators, and contributing to corporate planning and management review processes. This role is essential for ensuring the smooth operation of the department and facilitating effective communication and coordination among various stakeholders.

Duties and Responsibilities:
The Operations Coordination Analyst will undertake a variety of duties, including but not limited to: supporting the preparation and monitoring of departmental budgets by coordinating and verifying budget inputs; developing and maintaining computer-related databases and systems; providing guidance to budget coordinators on the use of the Oracle Budget Management and Control System; preparing write-ups for budget and staffing requirements; supporting recruitment and personnel administration by drafting staffing proposals and job descriptions; coordinating HR administration at headquarters and resident missions; monitoring and coordinating office space allocations; overseeing contractors' performance and processing payments; supporting consultant recruitment and contract maintenance; and performing other duties as assigned in the work plan. This comprehensive set of responsibilities ensures that the department operates efficiently and effectively, meeting its objectives and contributing to ADB's mission.

Required Qualifications:
Candidates for the Operations Coordination Analyst position must possess a Bachelor's degree in a relevant discipline. They should have at least 5 years of relevant professional experience in financial management, budget, human resources, and general administration. The ideal candidate will have the ability to quickly understand the business processes of a multilateral development bank and regional operations. They should also have knowledge of analysis areas with well-defined scopes and steps, and the ability to establish and maintain productive professional relationships within ADB and with external stakeholders. Proficiency in report writing and communication in English is essential, along with skills in using computer-based applications, including database tools and spreadsheet software.

Educational Background:
A Bachelor's degree in a relevant discipline is required for this position. This educational background provides the foundational knowledge necessary for understanding the complexities of financial management, budget preparation, and human resources administration within a multilateral development bank context.

Experience:
The position requires at least 5 years of relevant professional experience. This experience should encompass financial management, budget oversight, human resources, and general administration, providing the candidate with the necessary skills to perform the duties of the Operations Coordination Analyst effectively. Candidates should demonstrate a strong understanding of the operational processes within a multilateral development bank and have experience in coordinating complex administrative tasks.

Languages:
Proficiency in English is mandatory for this position, particularly in report writing and communication. While English is the primary language required, knowledge of additional languages may be considered an asset, enhancing the candidate's ability to engage with diverse stakeholders and contribute to ADB's mission in the Asia-Pacific region.

Additional Notes:
This appointment is a fixed-term position for an initial period of 3 years, with the possibility of extension for up to 2 additional years, conversion to a regular appointment, or termination at the end of the initial period based on ADB's needs and the employee's performance. The position is open to both internal and external applicants. ADB offers a competitive salary and a comprehensive benefits package, including housing and education allowances (if applicable), expatriate benefits (if applicable), a retirement plan, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development.