Transport Assistant

Job Posting Organization:
The position is located within the Aviation Safety Section (AvSS) of the Office of the Assistant Secretary-General (OASG), which is part of the Office for Supply Chain Management (OSCM) under the Department of Operational Support (DOS). The DOS was established to provide comprehensive operational support and advisory services to various entities within the United Nations Secretariat, including field missions and regional commissions. The organization aims to enhance the efficiency and effectiveness of the UN's operational capabilities, ensuring that all departments and offices receive the necessary logistical and administrative support. The OSCM encompasses several divisions, including logistics, procurement, and aviation safety, and is committed to maintaining high standards of operational excellence across its various functions.

Job Overview:
The Transport Assistant will play a crucial role in supporting the Aviation Safety Section by assisting in the preparation and compilation of the Aviation Safety Annual Report. This includes maintaining an occurrences database, preparing graphics, tables, and statistics, and drafting necessary text. The role also involves preparing briefing materials, speeches, and documentation for meetings, as well as compiling technical evaluations for contracts. The Transport Assistant will establish and maintain a technical reference library, support the renewal of aviation safety database subscriptions, and administer inquiries related to aviation safety. Additionally, the position requires providing client support and basic administration of the aviation safety platform, researching best practices, and supporting the implementation of operational strategies. The Transport Assistant will also be responsible for general administrative support, including managing the Section's email account, organizing conferences and workshops, assisting with budget activities, and familiarizing new staff with office procedures and UN guidelines.

Duties and Responsibilities:
The Transport Assistant will be responsible for a variety of duties, including:

• Assisting in the preparation and compilation of the Aviation Safety Annual Report by maintaining the occurrences database and preparing necessary graphics and statistics.
• Preparing briefing materials, speeches, and documentation for meetings.
• Compiling technical evaluations for contracts and maintaining a technical reference library.
• Supporting the renewal of aviation safety database subscriptions and administering inquiries related to aviation safety.
• Providing client support and basic administration of the aviation safety platform.
• Researching best practices in aviation safety and proposing improvements to business processes.
• Administering Learning Management System (LMS) activities, including course setup and training records.
• Managing the Section's email account and responding to internal and external clients.
• Organizing conferences, workshops, and meetings, and maintaining communication logs. 1
• Assisting with budget activities and monitoring funding allocations. 1
• Familiarizing new staff with office procedures and UN guidelines. 1
• Performing other duties as required.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the required work experience from five years to three years. The position requires a minimum of five years of experience in logistics support, procurement, administration, or a related area. Experience in an aviation work environment, particularly in aviation safety or security" style="border-bottom: 1px dotted #007bff !important;">security, is desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Enterprise Resource Planning (ERP) systems such as SAP or Oracle is also desirable. Familiarity with Learning Management Systems and course authoring tools is advantageous, as is experience in data sourcing and visualization.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher will have a reduced experience requirement, making them eligible with only three years of relevant experience instead of five. This educational background is essential for understanding the administrative and logistical functions required in the role.

Experience:
The position requires a minimum of five years of relevant experience in logistics support, procurement, administration, or a related area. However, candidates with a first-level university degree or higher can qualify with only three years of experience. Experience in an aviation work environment is highly desirable, particularly in areas related to aviation safety and security. Familiarity with Microsoft Office Suite and ERP systems is also beneficial, as is experience in managing Learning Management Systems and data visualization.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in English is required at UN Level II for reading, writing, listening, and speaking. French is considered a good to have language but is not mandatory for this role. Candidates must demonstrate their language skills according to the UN Language Framework, which outlines the expected proficiency levels for various tasks.

Additional Notes:
This position is subject to local recruitment, meaning that candidates must be recruited within the country or commuting distance of the office. The appointment is for an initial period of one year, and staff members in the General Service and related categories are not eligible for international recruitment benefits. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices and is committed to providing reasonable accommodations for applicants with disabilities. The recruitment process does not involve any fees, and candidates are encouraged to follow all application instructions carefully.