Asistente de Programas

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and malnutrition globally. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization has received numerous accolades for its work, including the Nobel Peace Prize in 2020, highlighting its significant contributions to humanitarian efforts worldwide. WFP is dedicated to fostering a diverse and inclusive workforce, ensuring that all employees feel valued and supported in their roles. For more information about WFP, visit their official website and follow their social media channels for updates on their initiatives and impact.

Job Overview:
The position of Asistente de Programas at WFP involves supporting the operational management of the PANTBC food card project. This role requires coordination of key processes, monitoring of beneficiaries and affiliated businesses, updating databases, and preparing reports to facilitate efficient implementation aligned with WFP guidelines. The Asistente de Programas will play a crucial role in ensuring that the project runs smoothly and effectively, contributing to the overall mission of WFP to combat hunger and malnutrition. The successful candidate will be expected to gather information for document drafting and report preparation, respond to inquiries, assist in administrative and financial tasks, and support data collection and analysis for operational decision-making. This position is vital for maintaining the integrity of data and ensuring accurate information is available for institutional systems, thereby enhancing the operational support provided to WFP's initiatives.

Duties and Responsibilities:
The Asistente de Programas will be responsible for a variety of tasks, including but not limited to:

• Gathering information to support the drafting of documents and reports by other staff members.
• Responding to inquiries and directing them to higher levels when necessary to provide timely and accurate service to clients.
• Assisting in the processing and management of routine administrative and financial tasks across various functional areas to contribute to effective resource management.
• Collecting data and supporting the analysis and reporting processes to aid operational decision-making within their specific area of responsibility.
• Reviewing and correcting standard documents to ensure accurate documentation.
• Maintaining established systems and files to ensure information is accurate and readily available for relevant functions.
• Identifying discrepancies in statistics and data, such as missing information, and communicating these to senior officials to assist clients in their work.
• Supporting communication activities with partners, agencies, NGOs, and public institutions at the local level.
• Ensuring data integrity to facilitate the availability of accurate information in institutional systems. 1
• Providing guidance on standard operational support methods and practices to less experienced colleagues to ensure services are delivered consistently and in accordance with established requirements. 1
• Collaborating with a diverse range of individuals, gathering feedback as appropriate to assist in providing operational support to staff. 1
• Performing other related tasks or activities as assigned by the Representative.

Required Qualifications:
The ideal candidate for the Asistente de Programas position should possess the following qualifications: - Completion of secondary education is required, with a preference for candidates who have pursued university studies in economics, engineering, administration, finance, accounting, or related fields. - A minimum of four years of progressively responsible professional experience in the relevant operational area, with experience in general administrative tasks. - Proficiency in the use of office equipment and software packages, such as Microsoft Word, is essential. - Familiarity with daily work tasks and methods to complete processes with minimal supervision is necessary. - Strong interpersonal skills and courtesy for exchanging information with a wide variety of individuals. - Ability to identify data discrepancies and resolve issues requiring attention. - Capability to provide basic guidance or training in the workplace to junior staff members.

Educational Background:
Candidates applying for the Asistente de Programas position should have completed their secondary education. While not mandatory, university studies in fields such as economics, engineering, administration, finance, accounting, or related disciplines are highly desirable and will enhance the candidate's suitability for the role.

Experience:
The position requires a minimum of four years of professional experience in relevant operational roles, with increasing responsibilities over time. Candidates should have a solid background in administrative tasks and operational support, demonstrating their ability to manage various responsibilities effectively and efficiently.

Languages:
Fluency in Spanish is mandatory, as it is the primary language of communication within the organization and with beneficiaries. Intermediate proficiency in English is desirable, as it may facilitate communication with international colleagues and partners.

Additional Notes:
This position is full-time and based in Lima, Peru. The World Food Programme is committed to providing an inclusive work environment and encourages applications from individuals with disabilities. The organization does not charge any fees during the application process and emphasizes that all employment decisions are based on merit and organizational needs. Selected candidates will undergo thorough reference and background checks as part of the recruitment process. WFP offers an attractive compensation package, which will be detailed in the Terms and Conditions section of the vacancy announcement.