Supply Associate

Job Posting Organization:
The job posting organization is UNHCR, the United Nations High Commissioner for Refugees, which was established in 195

• Its mission is to safeguard the rights and well-being of refugees, to ensure that everyone can exercise the right to seek asylum and find safe refuge in another state, and to promote lasting solutions for those who have been forcibly displaced. UNHCR operates in over 130 countries and has a workforce of more than 18,000 staff members. The organization is dedicated to protecting the rights of refugees and displaced persons, providing them with assistance and support, and advocating for their rights on a global scale.

Job Overview:
The Supply Associate position is crucial for managing and supporting all activities related to the supply chain function within UNHCR. This includes planning, sourcing, procurement, transport, shipping, customs clearance, warehousing, asset and fleet management, and monitoring within the designated area of responsibility. The incumbent will work under the supervision of a higher-level supply position and will receive regular guidance and instructions from their supervisor. They will also maintain regular contact with other UNHCR offices, UN agencies, NGOs, government partners, and commercial contractors to facilitate the supply function. The role requires efficiency in utilizing available resources and ensuring compliance with UNHCR's regulatory framework, including the UN Charter and relevant policies. The Supply Associate will play a key role in supporting and monitoring supply activities, ensuring timely and quality delivery of goods and services to persons of concern, and contributing to the overall mission of UNHCR.

Duties and Responsibilities:
The duties and responsibilities of the Supply Associate include supporting supply activities in compliance with supply chain rules and procedures, preparing plans for the delivery of relief and non-food items, applying UNHCR's sourcing and procurement strategy, maintaining accurate records of supply activities, evaluating purchase requisitions, drafting and dispatching quotation requests and tenders, preparing purchase orders, providing guidance on procurement policies, and monitoring supply chain data accuracy. The incumbent will also track the progress of specific operations, assist in coaching individuals, monitor periodic supply exercises, ensure local liaison with partners, manage storage of goods, coordinate supply activities with UNHCR partners, implement effective asset and fleet management, and support risk management efforts. Additionally, the Supply Associate will perform other related duties as required.

Required Qualifications:
The required qualifications for the Supply Associate position include a minimum of 3 years of relevant experience with a High School Diploma or 2 years of relevant work experience with a Bachelor’s degree or equivalent. Essential qualifications include knowledge of supply chain management, procurement processes, and logistics. Candidates should possess strong client service orientation, effective communication skills, and the ability to work in a high-volume environment. Familiarity with UNHCR policies and procedures, as well as experience with Cloud ERP systems, is desirable. Candidates should demonstrate integrity, professionalism, and the ability to work collaboratively in multicultural settings.

Educational Background:
The educational background required for the Supply Associate position includes a High School Diploma or a Bachelor’s degree in a relevant field such as Business Administration, Economics, Marketing, or a related discipline. Additional certifications in trade, logistics, or supply chain management are considered advantageous. Candidates with specialized training in UN procurement and logistics are preferred, particularly those who have completed UNHCR's learning programs.

Experience:
Candidates for the Supply Associate position should have a minimum of 3 years of relevant experience in supply chain management, procurement, or logistics. Experience working in a UN or international organization is highly desirable. The role requires a strong understanding of procurement processes and the ability to manage multiple priorities effectively in a fast-paced environment. Previous experience with Cloud ERP systems or similar enterprise resource management systems is also beneficial.

Languages:
For this position, knowledge of English is mandatory, and proficiency in the UN working language of the duty station is required if it is not English. For General Service jobs, knowledge of English and/or the UN working language of the duty station is necessary. Familiarity with local languages is considered an asset, particularly in enhancing communication with local partners and stakeholders.

Additional Notes:
This position is classified as a General Service role at the GS6 level and is temporary, with a target start date of April 1, 2026, and a target end date of December 31, 202

• The position is family-type and is based in Kuala Lumpur, Malaysia. UNHCR emphasizes a zero-tolerance policy against sexual exploitation and abuse and is committed to achieving workforce diversity in terms of gender, nationality, and culture. The organization encourages qualified female applicants to apply and ensures that all applications are treated with confidentiality. Shortlisted candidates may be required to undergo a written test and/or oral interview, and no fees are charged at any stage of the recruitment process.