Supply Chain - Procurement Officer

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent protection agency established with the mission to protect, advocate for, and promote durable solutions for populations affected by displacement. DRC has been operational in Ukraine since 2014 and has grown to employ over 800 staff members across the country. The organization implements emergency responses in various sectors, including Protection, Livelihoods, Shelter/NFIs, and Humanitarian Disarmament and Peacebuilding, which encompasses humanitarian mine action. DRC's approach involves direct interventions, support to duty bearers, and partnerships with civil society organizations (CSOs). As the context in Ukraine evolves, DRC is committed to adapting its durable solutions portfolio to meet the changing needs of the affected populations.

Job Overview:
The Supply Chain - Procurement Officer plays a crucial role in ensuring that the supply chain functions of DRC operate efficiently and in compliance with established guidelines. This position is integral to the successful implementation of DRC's programs within Ukraine. The officer will oversee procurement support, ensuring that all procurement processes align with the DRC Operations Handbook and relevant donor-specific logistics rules and policies. The role requires collaboration with program staff to effectively support program needs throughout the entire program cycle, ensuring that all goods and services are procured in a timely and efficient manner. The officer will also be responsible for maintaining a comprehensive procurement database, preparing procurement status reports, and optimizing supply chain operations through the establishment of framework agreements. Additionally, the officer will provide technical guidance related to logistics and supply chain management, ensuring that DRC's supplier due diligence processes are effectively implemented in the local context.

Duties and Responsibilities:
The Supply Chain - Procurement Officer will have a wide range of duties and responsibilities, including but not limited to: ensuring compliance with DRC's Operations Handbook and donor-specific logistics rules; overseeing the entire procurement process, which includes sourcing suppliers, negotiating contracts, and managing supplier relationships; maintaining and expanding a comprehensive procurement database for goods and services; preparing and updating weekly and monthly procurement status reports; collaborating with program staff to ensure effective support for program needs throughout the program cycle; procuring all necessary goods and services; tracking all orders, purchases, and deliveries; optimizing supply chain operations through the setup of framework agreements; ensuring effective implementation of supplier due diligence processes; accurately applying ERP supply chain processes; and providing technical guidance and support to country operations related to logistics and supply chain management.

Required Qualifications:
To be considered for this position, candidates must possess excellent communication and interpersonal skills, enabling them to work collaboratively in a multicultural environment. Strong analytical and problem-solving skills are essential, along with a keen attention to detail. Proficiency in MS Word, Excel, and PowerPoint is required, as well as familiarity with ERP systems and supply chain software. Candidates must hold a Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. Additionally, professional fluency in Ukrainian and a minimum intermediate level of English are mandatory for this role.

Educational Background:
Candidates must have a Bachelor’s degree in Supply Chain Management, Business Administration, or a related field. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and understanding of supply chain principles and practices, which are critical for the effective execution of the duties associated with the Supply Chain - Procurement Officer position.

Experience:
The position requires a minimum of two years of proven experience in supply chain, procurement, or logistics roles, preferably within a non-governmental organization (NGO) context. This level of experience is crucial for the candidate to effectively manage the complexities of procurement processes and supply chain operations in a humanitarian setting, ensuring compliance with both organizational and donor requirements.

Languages:
The mandatory language requirement for this position is professional fluency in Ukrainian. Additionally, candidates must have at least an intermediate level of proficiency in English. These language skills are essential for effective communication within the organization and with external stakeholders, ensuring that all procurement processes and program needs are addressed appropriately.

Additional Notes:
The position offers a fixed-term employment contract lasting 12 months, with a probationary period of 3 months. The role is classified as Band H, which is a non-managerial designation. The duty station for this position is Kyiv, and the start date is as soon as possible. Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for employees on national contracts, and applicants are encouraged to refer to the DRC website for further details regarding compensation and benefits. All applicants must submit a cover letter and an updated CV in English, with the application process specifying that applications sent via email will not be considered. The closing date for applications is set for 9 April 2026.