Personal Assistant (PA)

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights. Established in 1969, UNFPA operates in over 150 countries, working to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to achieving three transformative results: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. UNFPA's strategic plan for 2022-2025 emphasizes the importance of addressing the impacts of the Covid-19 pandemic on women's and girls' access to health services and rights, while also striving to recover lost gains and achieve its goals. UNFPA seeks principled and ethical staff who embody international norms and standards, and who are committed to delivering high-impact results in their work.

Job Overview:
The Personal Assistant (PA) plays a crucial role in providing senior-level administrative, secretarial, and communications support to the Country Representative. This position requires maintaining confidentiality, managing information flow, and ensuring that deadlines and commitments are met. The PA will facilitate knowledge building and management, provide logistical support, and coordinate secretarial services. The role is essential for the smooth operation of the Country Representative's office, ensuring that all administrative tasks are handled efficiently and effectively. The PA will also be responsible for drafting correspondence, managing the Representative's schedule, and liaising with various stakeholders to ensure that the Representative's work is well-supported and organized.

Duties and Responsibilities:
The Personal Assistant will be responsible for a wide range of duties, including but not limited to: arranging internal and external meetings for the Representative; drafting and distributing correspondence and documents; managing the filing system and updating mailing lists; translating correspondence from Government offices and other sources; preparing informal translations and acting as an interpreter; coordinating agendas, schedules, and work plans for high-level missions; liaising with program, administration, and finance officers; maintaining a filing system for confidential records; screening and routing correspondence requiring the Representative's attention; organizing the Representative's calendar and travel arrangements; and compiling business cards for official contacts. The PA will also perform any other functions as requested by the UNFPA Representative, ensuring that all tasks are completed with a high level of professionalism and attention to detail.

Required Qualifications:
Candidates must possess a minimum of six years of relevant experience in administration with a high school diploma, or three years of relevant experience with a bachelor’s degree. Experience in a PA-type role assisting senior officials is essential. Familiarity with the UN common system, large multinationals, international financial institutions, NGOs, or similar organizations is considered advantageous. Strong interpersonal and organizational skills are required, along with proficiency in current office software applications and corporate IT financial systems. Good written and verbal communication skills are also necessary for this role.

Educational Background:
The minimum educational requirement for this position is completed Secondary Level/High School Education. A first-level university degree is considered advantageous and may enhance a candidate's qualifications for the role.

Experience:
The ideal candidate should have a minimum of six years of relevant administrative experience if they hold a high school diploma, or three years of relevant experience if they possess a bachelor’s degree. Experience in a Personal Assistant role, particularly in supporting senior officials, is crucial. Candidates with experience in research assistance or within the UN system will be viewed favorably, as will those who have worked in large multinational organizations or NGOs.

Languages:
Proficiency in English and Arabic is required for this position. Candidates who are proficient in additional languages will be considered an asset, as this can enhance communication and collaboration within the diverse environment of UNFPA.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics or dimensions of diversity. The selection and appointment process may be subject to background checks, medical clearance, visa issuance, and other administrative requirements. UNFPA does not charge any fees in connection with the application or recruitment process.