Programme Assistant

Job Posting Organization:
The job posting organization is UNESCO, which stands for the United Nations Educational, Scientific and Cultural Organization. Established in 1945, UNESCO aims to promote peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation in education, the sciences, and culture. The organization operates in over 190 countries and has a mission to build peace in the minds of men and women. With a workforce of thousands of employees, UNESCO is committed to fostering sustainable development and cultural diversity, while also addressing global challenges such as climate change and social inequalities.

Job Overview:
The Programme Assistant position is crucial for supporting the implementation of regional activities of the IOCARIBE Sub-Commission, which is part of the Intergovernmental Oceanographic Commission (IOC) of UNESCO. The role involves managing the daily agenda and activities of the Head of IOCARIBE, ensuring that all administrative processes run smoothly. The Programme Assistant will be responsible for preparing routine correspondence, processing documents, and maintaining organized filing systems. This position requires a proactive approach to managing information and supporting the organization of various meetings and events, including international conferences and workshops. The Programme Assistant will also play a key role in financial and budgetary management, ensuring compliance with UNESCO's rules and regulations. Overall, this position is designed for someone who is detail-oriented, organized, and capable of working under pressure while supporting the goals of the IOCARIBE Sub-Commission.

Duties and Responsibilities:
The duties and responsibilities of the Programme Assistant include preparing routine correspondence and documents, managing the Head's agenda, scheduling appointments, and organizing travel arrangements. The assistant will also be responsible for organizing meetings and events, maintaining filing systems, and verifying invoices. Additionally, the Programme Assistant will serve as the administrative focal point for the Sub-Commission, handling incoming correspondence and inquiries, and coordinating day-to-day office operations. The role also involves supporting financial management by preparing payment documents, compiling financial reports, and ensuring compliance with financial processes. Furthermore, the Programme Assistant will act as the designated Security Focal Point for all United Nations staff in the Cartagena area, ensuring safety and security protocols are followed.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational education. A minimum of three years of work experience is required, with at least one to two years in general administration functions, preferably related to operational project implementation or management. Strong organizational skills, attention to detail, and the ability to work under pressure are essential. Candidates should also demonstrate proficiency in Microsoft Office applications and possess excellent time management skills. The ability to conceptualize and synthesize information effectively is crucial for this role.

Educational Background:
The educational background required for this position includes completed secondary education, with technical or vocational training being advantageous. This foundational education is essential for understanding the administrative processes and functions that the Programme Assistant will be involved in.

Experience:
The position requires a minimum of three years of relevant work experience, with a focus on general administration functions. Candidates should have at least one to two years of experience in operational project implementation or management, which will provide the necessary skills and knowledge to effectively support the IOCARIBE Sub-Commission's activities.

Languages:
Excellent knowledge of both English and Spanish, both written and spoken, is mandatory for this position. Familiarity with French is considered a desirable qualification, as it may enhance communication within the international context of UNESCO's operations.

Additional Notes:
The contract for this position is a project appointment with a duration of one year, subject to extension based on the availability of funds and satisfactory performance. The position is open to both internal and external candidates, but only those entitled to work in Colombia may apply. The approximate annual starting salary for this role is 82,246,000 COP, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. The selection process may involve pre-recorded video interviews, written assessments, and interviews with a panel, along with reference checks. UNESCO emphasizes the importance of diversity and encourages individuals from minority and indigenous groups, as well as persons with disabilities, to apply.