Associate Information Management Officer

Job Posting Organization:
The World Bank Group is a prominent global partnership consisting of five institutions dedicated to addressing the most pressing development challenges faced by countries around the world. Established with the mission to end extreme poverty and promote shared prosperity, the organization has grown to include 189 member countries and operates in over 130 offices globally. The World Bank Group is recognized as one of the largest sources of funding and knowledge for developing nations, leveraging data, research, and technology to implement innovative solutions. The organization is committed to sustainable development and works collaboratively with both public and private sector partners to invest in transformative projects that have a lasting impact on communities.

Job Overview:
The Associate Information Management Officer plays a critical role in managing the lifecycle of the organization's information assets, ensuring that essential information is readily accessible to employees. This position requires a proactive approach to capturing, organizing, preserving, digitizing, and sharing various information assets. The officer will work under limited supervision and will be responsible for proposing policies related to information ownership, stewardship, and access, thereby promoting transparency and accountability within the organization. The role is situated within the Information and Technology Solutions (ITS) Vice Presidential Unit, which is integral to the World Bank Group's mission of eradicating extreme poverty and enhancing shared prosperity through the delivery of innovative information and technology solutions.

Duties and Responsibilities:
The Associate Information Management Officer will be tasked with several key responsibilities, including:

• Information Lifecycle Management: Developing policies and procedures for managing both physical and digital information assets, ensuring compliance with records retention schedules and regulatory requirements, and maintaining inventories of information assets with appropriate access controls.
• Data Governance: Supporting the implementation of enterprise data governance standards, maintaining documentation of data ownership and stewardship, contributing to data inventories, and assisting in monitoring data quality controls.
• AI Governance & Responsible AI Support: Implementing AI governance standards, tracking compliance with responsible AI principles, and coordinating documentation for AI risk assessments.
• Policy & Procedure Development: Drafting and proposing updates to information management policies, ensuring operationalization through supporting procedures, and maintaining version control of governance artifacts.
• Compliance, Risk & Reporting: Supporting audit readiness, tracking remediation activities from audits, and identifying governance risks.
• Continuous Improvement & Cross-Functional Coordination: Collaborating with various stakeholders to operationalize governance requirements and improve processes.

Required Qualifications:
Candidates for the Associate Information Management Officer position should possess a Master's degree with at least 5 years of relevant experience, or a Bachelor's degree with a minimum of 7 years of experience in a related field. An equivalent combination of education and experience may also be considered. Core competencies required for this role include a strong sense of urgency, thoughtful risk-taking, technical knowledge, legal understanding, and the ability to collaborate effectively with diverse teams. Recommended certifications such as SAFe Agilist, AIIM Certified Information Professional (CIP), or ICRM Certified Records Managers (CRM) are advantageous.

Educational Background:
The educational background required for this position typically includes a Master's degree in a relevant field, such as Information Management, Data Governance, or a related discipline. Alternatively, a Bachelor's degree combined with extensive relevant experience may be acceptable. The emphasis is on candidates who have a strong foundation in information management principles and practices, as well as an understanding of data governance and AI-related issues.

Experience:
The position requires candidates to have significant experience in information management, data governance, or related fields. Typically, this includes a minimum of 5 years of experience for those with a Master's degree or at least 7 years for those with a Bachelor's degree. Experience should encompass a range of responsibilities related to information lifecycle management, data governance, and compliance, demonstrating a proven ability to manage complex information systems and contribute to organizational goals.

Languages:
The mandatory language requirement for this position is proficiency in English. While not explicitly stated, knowledge of additional languages may be beneficial, particularly in a diverse and international organization like the World Bank Group, where communication with stakeholders from various countries is essential.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. The World Bank Group offers a comprehensive benefits package that includes a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to diversity and inclusion, ensuring equal opportunities for all applicants regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. The role is full-time and emphasizes the importance of collaboration and accountability within the workplace.