Operations Assistant

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is an international organization that leads global efforts to defeat hunger and improve nutrition and security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. Established in 1945, FAO works in over 130 countries, with a mission to help eliminate hunger, food insecurity, and malnutrition. The organization promotes sustainable agricultural practices and rural development, ensuring that food systems are resilient and inclusive. The Subregional Office for the Pacific Islands (SAP) is part of FAO's Regional Office for Asia and the Pacific (RAP) and focuses on developing and implementing strategies that enhance food, agriculture, and rural development in the Pacific Islands. FAO's work is guided by the 2030 Agenda for Sustainable Development, aiming to transform agrifood systems to be more efficient, inclusive, and sustainable, ensuring that no one is left behind.

Job Overview:
The Operations Assistant plays a crucial role in supporting the FAO's mission by providing operational assistance and coordination for various projects. This position is essential for ensuring that project operations run smoothly and efficiently, adhering to organizational policies and procedures. The Operations Assistant will work under the supervision of the FAO Sub-regional Coordinator for the Pacific and will be responsible for day-to-day operational matters, including project formulation, budget preparation, and monitoring expenditures. The role requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to achieve project goals. The Operations Assistant will also be involved in maintaining accurate documentation and data management, contributing to the overall success of the projects.

Duties and Responsibilities:
The Operations Assistant will have a diverse set of responsibilities, including acting as the focal point for daily project operations and coordinating with relevant units and partners. Key duties include supporting project formulation and work planning, assisting in budget preparation, and monitoring project progress and expenditures. The Operations Assistant will also handle procurement, recruitment, travel arrangements, and other administrative tasks, ensuring compliance with FAO rules and procedures. Additionally, the role involves preparing and submitting progress and terminal reports, maintaining accurate data in FAO systems, and assisting in project closure. The Operations Assistant will track purchase orders, contracts, and project delivery status, ensuring timely actions and follow-ups. Other responsibilities include organizing project documentation, preparing Letters of Agreement and service contracts, and performing various operational and administrative duties as required.

Required Qualifications:
Candidates must possess a high school diploma or a technical diploma in business administration, management, finance, or accounting. A minimum of five years of relevant experience in finance and financial management of projects is required. Full proficiency in English and Samoan is mandatory, and candidates must be nationals of Samoa or residents with a valid work permit. Additionally, candidates should demonstrate core competencies such as results focus, teamwork, communication, building effective relationships, and knowledge sharing.

Educational Background:
The minimum educational requirement for this position is a high school diploma or a technical diploma in business administration, management, finance, or accounting. A bachelor's degree in one of these fields would be considered an asset and may enhance a candidate's application.

Experience:
Candidates should have at least five years of relevant experience in finance and financial management, particularly in the context of project management. Experience in managing or coordinating international, regional, or national projects related to agriculture and the environment is highly desirable and will be viewed favorably during the selection process.

Languages:
Full proficiency (level C) in both English and Samoan is mandatory for this position. This bilingual requirement is essential for effective communication and coordination within the diverse operational environment of the FAO.

Additional Notes:
The position is likely to be full-time, and candidates should be aware that the FAO may recruit both nationally and internationally. While specific details regarding contract duration and compensation are not provided, candidates can expect a competitive salary and benefits package typical of international organizations. The role may involve collaboration with various stakeholders, including government agencies, NGOs, and other partners in the region.