Human Resources Assistant (HR Assistant)

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent protection agency established to advocate for and promote durable solutions for populations affected by displacement. Since its inception, DRC has been dedicated to providing support and protection to vulnerable communities. The organization has been operational in Ukraine since 2014, employing over 800 staff members across the country. DRC's work encompasses various sectors, including emergency response in Protection, Livelihoods, Shelter/NFIs, and Humanitarian Disarmament and Peacebuilding, which includes humanitarian mine action. The organization employs a multifaceted approach that includes direct interventions, support to duty bearers, and partnerships with civil society organizations (CSOs). DRC is committed to adapting its durable solutions portfolio to meet the evolving needs of the communities it serves, ensuring that its programs remain relevant and effective in addressing the challenges faced by displaced populations.

Job Overview:
The Human Resources Assistant (HR Assistant) position at DRC is designed to provide essential support in the Human Resources department, ensuring compliance with both DRC's internal guidelines and local regulations. The role is crucial for maintaining effective HR operations within the Area Office, particularly in Mykolaiv. The HR Assistant will work closely with the HR and Administration Team Leader and will be responsible for a variety of HR-related tasks, including recruitment, employee induction, and maintaining accurate HR records. The position requires a proactive approach to managing HR functions, ensuring that all processes are executed efficiently and in accordance with legal requirements. The HR Assistant will also play a key role in fostering a positive work environment by supporting employee well-being initiatives and ensuring that staff members have access to necessary training and development opportunities. This role is vital for the overall success of DRC's mission in Ukraine, as it directly impacts the organization's ability to attract, retain, and develop talent within the humanitarian sector.

Duties and Responsibilities:
The HR Assistant will be responsible for a comprehensive set of duties that include, but are not limited to: assisting management and employees with HR-related issues; leading the recruitment process for the area, which involves advertising job openings, preparing long lists of candidates, organizing interviews, conducting reference checks, and ensuring all relevant documentation is completed; ensuring compliance with local labor laws and data protection regulations regarding personnel documentation; interacting with the DRC Country Office to ensure timely and accurate turnover of documentation; assisting with the hiring, transfer, and dismissal of employees in accordance with labor legislation and internal policies; managing employee leave requests and maintaining accurate records; performing HR functions within DRC's ERP system, including hiring, terminating, and extending employee contracts; providing timely information on HR changes to the Country Office; facilitating the performance appraisal process and ensuring that learning and development opportunities are available; assisting in the induction and training of staff on essential topics such as the Code of Conduct and Conflict of Interest; and supporting people planning activities to ensure job descriptions are current and relevant. Additionally, the HR Assistant will be involved in promoting employee well-being initiatives within the organization.

Required Qualifications:
To be considered for the HR Assistant position, candidates must possess a minimum of one year of relevant working experience in the HR field or a related area, such as recruitment. Candidates should have experience working with document workflows, including employment contracts, orders, and letters. A solid understanding of local labor laws is essential, as is proficiency in Microsoft Office programs, including Excel, Word, and PowerPoint. The ideal candidate will demonstrate cultural sensitivity and the ability to work effectively in a cross-cultural environment. Proficiency in English at level A2 or higher is required, along with fluency in Ukrainian. Candidates should also exhibit strong interpersonal skills and the ability to communicate effectively with diverse stakeholders.

Educational Background:
The educational background required for the HR Assistant position includes a relevant degree or diploma in Human Resources, Business Administration, or a related field. Candidates with equivalent practical experience in HR or recruitment may also be considered. A solid understanding of HR principles and practices, as well as knowledge of local labor laws, is crucial for success in this role.

Experience:
Candidates applying for the HR Assistant position should have at least one year of experience working in Human Resources or a related field. This experience should include involvement in recruitment processes, document management, and compliance with labor laws. Familiarity with HR software and systems is also advantageous, as the role requires the use of DRC's ERP system for managing employee records and HR functions.

Languages:
The mandatory language requirements for this position include fluency in Ukrainian, as it is essential for communication within the local context. Additionally, candidates must have a proficiency in English at level A2 or higher, which is necessary for understanding and following DRC's internal guidelines and for effective communication with international staff and stakeholders. Knowledge of additional languages may be considered an asset but is not required.

Additional Notes:
The HR Assistant position is a full-time role based in Mykolaiv, with a contract length of three months, subject to a probation period. There is a possibility of extension based on performance and funding availability. The position is classified as non-managerial, and the start date is as soon as possible. Applicants are required to submit a cover letter and an updated CV, with the application process closing on 16th March 202

• It is important to note that applications sent via email will not be considered, and DRC reserves the right to conduct further interviews before the application deadline. For more information about the Danish Refugee Council, applicants are encouraged to visit the organization's website at drc.ngo.