Assistant(e) logistique (à temps partiel)

Job Posting Organization:
The job posting organization is UNFPA (United Nations Population Fund), which is a leading UN agency focused on reproductive health and rights, and population issues. Established in 1969, UNFPA operates in over 150 countries, with a mission to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. The organization employs thousands of staff worldwide, working collaboratively with governments, civil society, and other partners to promote gender equality and empower women and girls. UNFPA is committed to addressing the needs of the most vulnerable populations, particularly in humanitarian settings, and plays a crucial role in providing essential supplies and services during emergencies.

Job Overview:
The position of Assistant(e) logistique is a part-time role that supports the cross-border operations of the UNFPA country office in Sudan from Chad. The incumbent will be responsible for ensuring effective coordination and continuity of supply flows to support UNFPA's emergency response in Sudan. Given the ongoing conflict and access difficulties in Sudan, particularly in Darfur, the UNFPA country office in Sudan is utilizing a cross-border approach via Chad to facilitate humanitarian assistance. The Assistant(e) logistique will work under the general direction of the international operations manager of UNFPA in Chad and the international operations manager in Sudan, directly supervised by the supply chain specialist of the UNFPA country office in Sudan. The role requires a customer-oriented and results-focused approach to interpret rules, procedures, and guidelines, providing technical assistance to the UNFPA country office to ensure the overall logistics of UNFPA supplies in close collaboration with the operations team in Sudan.

Duties and Responsibilities:
The Assistant(e) logistique will perform a variety of duties including receiving deliveries at the warehouse, conducting physical inventory and inspections, reporting any damaged or lost items, and coordinating with warehouse focal points for the storage and unloading of supplies. The incumbent will coordinate with transporters, indicate the volume of supplies to be loaded, ensure truck availability, prepare shipping documents, supervise loading, and ensure all necessary approvals and authorizations are obtained. Additionally, the Assistant(e) logistique will work with country office staff to manage the movement of supplies to affected areas, collaborating with logistics groups, OCHA, and other mechanisms to ensure compliance with delivery requirements. The role also involves identifying appropriate storage facilities and transporters for medical supplies, establishing and maintaining an inventory management system, ensuring proper record-keeping, and coordinating with program teams to clarify and implement distribution plans. The position requires the ability to work under pressure and manage complex logistics activities in emergency situations.

Required Qualifications:
Candidates must possess a bachelor's degree (or higher) in business, engineering, logistics, supply chain management, or a related field. A minimum of four years of relevant experience in supply chain and logistics, preferably in medical logistics, is required. Experience in managing complex logistics activities in emergency situations is essential. Proficiency in common office software and enterprise resource planning systems is necessary, along with excellent communication skills and the ability to work under pressure. Strong leadership skills are highly desired, and experience within the United Nations system is an asset. Candidates should demonstrate exemplary integrity, commitment to UNFPA and the UN system, openness to cultural diversity, and adaptability to change.

Educational Background:
The educational background required for this position includes a bachelor's degree or higher in fields such as business, engineering, logistics, supply chain management, or a related discipline. This educational foundation is critical for understanding the complexities of logistics and supply chain operations, particularly in humanitarian contexts.

Experience:
The position requires a minimum of four years of relevant experience in supply chain and logistics, with a strong preference for candidates who have experience in medical logistics. The ideal candidate will have a proven track record of managing logistics in emergency situations, demonstrating the ability to navigate challenges and deliver results under pressure. Experience working with international organizations, particularly in humanitarian settings, will be considered a significant advantage.

Languages:
Fluency in both French and English is required for this position. Knowledge of other official UN languages is considered an asset, enhancing the candidate's ability to communicate effectively in a diverse work environment.

Additional Notes:
This is a part-time position with a duration of six months, which may be renewable based on funding availability and performance. The incumbent will be required to work a certain number of days per month as requested by the supply chain specialist in Sudan and the logistics associate in Chad. Compensation will be on a daily basis, contingent upon the number of validated deliveries. A validated attendance sheet will be required. The services will be provided at the WFP warehouse in Abéché and the UNFPA office in Abéché. Monthly reports detailing progress, completed work, and achievements must be submitted via email before the end of each month. The Assistant(e) logistique will work under the authority of the international operations manager of UNFPA in Chad and the international operations manager in Sudan, with direct supervision from the supply chain specialist of the UNFPA country office in Sudan. Travel within Chad may be required as necessary.