HR Associate

Job Posting Organization:
The United Nations Development Programme (UNDP) has been operational in India since 1951, focusing on various aspects of human development. The organization collaborates with the Government of India and other development partners to tackle issues such as poverty eradication, inequality reduction, local governance enhancement, environmental protection, and sustainable development. UNDP India operates in every state and union territory, working closely with national and subnational governments and diverse development actors to achieve people-centric results, especially for marginalized communities. The organization is committed to supporting India's national development vision and the Sustainable Development Goals (SDGs). The new Country Programme for 2023-2027 aims to provide integrated development solutions across three strategic portfolios: strengthening accountable institutions, enhancing economic opportunities, and promoting climate-smart solutions. UNDP emphasizes South-South cooperation, gender equality, and social inclusion, supported by innovative partnerships and data-driven approaches.

Job Overview:
The HR Associate position is crucial for ensuring the effective execution of HR services within the Country Office (CO). Reporting to the Head of HR and receiving day-to-day support from the HR Analyst, the HR Associate is responsible for promoting a collaborative and client-oriented HR environment. This role involves working closely with various teams within the CO, including Programme, Operations, and project teams, as well as with staff from the Global Shared Services Centre (GSSC) and other UN agencies. The HR Associate will ensure compliance with UNDP policies and procedures, manage HR records, and support recruitment processes. The position requires a proactive approach to risk management and the ability to maintain high staff morale while facilitating effective onboarding and offboarding processes. The HR Associate will also contribute to knowledge sharing and capacity building within the CO, ensuring that HR practices align with organizational goals and standards.

Duties and Responsibilities:

• Administer and implement HR strategies and policies, ensuring compliance with UNDP regulations and effective internal controls.
• Manage recruitment processes, including drafting job descriptions, screening candidates, and facilitating interviews.
• Oversee contract management actions and ensure timely processing of personnel contracts.
• Maintain accurate HR databases and trackers, ensuring data integrity for reporting and decision-making.
• Support onboarding processes for new hires, providing orientation and necessary resources for successful integration.
• Facilitate offboarding processes, ensuring compliance with organizational policies and timely completion of exit procedures.
• Organize training sessions for staff on HR-related topics and contribute to knowledge networks within the organization.
• Maintain a well-organized filing system for HR records, ensuring confidentiality and compliance with data protection policies.

Required Qualifications:
Candidates must possess a minimum of secondary education, with a university degree in Human Resources, Business Administration, or a related field being advantageous. A minimum of 6 years of relevant HR or administrative experience is required for those with a high school diploma, while candidates with a bachelor's degree need at least 3 years of experience. Proficiency in web-based management systems, MS Office, and HR documentation is essential. Desired skills include effective communication, coordination abilities, and experience in HR services such as onboarding, performance management, and separation processes. Candidates should also demonstrate strong data management skills and familiarity with UN/UNDP policies and regulations.

Educational Background:
The educational background required for this position includes at least secondary education. A university degree (Bachelor’s degree) in Human Resource Management, Business Administration, or a related field is preferred but not mandatory. Candidates with relevant educational qualifications will be given due consideration during the selection process.

Experience:
The position requires a minimum of 6 years of progressively responsible HR and/or administrative experience at the national or international level for candidates with a high school diploma. Those with a bachelor's degree are expected to have at least 3 years of relevant experience. This experience should encompass various aspects of HR management, including recruitment, onboarding, performance management, and compliance with organizational policies.

Languages:
Fluency in English and Hindi is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication and collaboration within the diverse environment of UNDP.

Additional Notes:
The HR Associate position is a full-time role based in New Delhi, India. UNDP is committed to equal opportunity employment and encourages applicants from diverse backgrounds to apply. The organization emphasizes creating an inclusive workplace and does not tolerate harassment or discrimination. UNDP reserves the right to select multiple candidates from this vacancy announcement and may retain applications for similar positions at the same grade level. Candidates should be aware that UNDP does not charge any fees during the recruitment process.