Supplier for Generators and Spare Parts

Job Posting Organization:
The job posting organization is a private international voluntary organization that operates in various regions, including Syria. The organization is dedicated to humanitarian efforts and aims to provide essential supplies and support to communities in need. It engages in procurement processes to ensure that local and international suppliers can participate in fulfilling its mission. The organization emphasizes transparency and compliance in its bidding processes, ensuring that all proposals meet the required standards and documentation.

Job Overview:
This position involves responding to a Request for Proposals (RFP) for the supply of generators and spare parts. The organization is seeking proposals from potential suppliers who can meet the specifications outlined in the Tender Package. The role requires suppliers to provide comprehensive bids that address all questions in the RFP and include all necessary documentation. The organization is targeting both local and international suppliers, indicating a commitment to inclusivity and broad participation in its procurement processes. Suppliers must ensure that their bids are submitted before the specified deadline to be considered for the contract.

Duties and Responsibilities:

• Review the Tender Package thoroughly to understand the specifications and requirements for generators and spare parts.
• Prepare a detailed proposal that answers all questions outlined in the RFP.
• Compile all required documentation to accompany the quotation, ensuring completeness and accuracy.
• Submit the bid via the designated email address before the deadline of 16 February 2026, 16:00 PM.
• Ensure compliance with all bidding regulations and requirements set forth by the organization.
• Maintain communication with the organization for any clarifications or additional information needed during the bidding process.
• Adhere to the timeline and ensure that all submissions are made in a timely manner to avoid disqualification.

Required Qualifications:

• Proven experience in supplying generators and spare parts, preferably in a humanitarian or development context.
• Strong understanding of procurement processes and compliance requirements.
• Ability to provide comprehensive documentation and proposals that meet the organization's standards.
• Familiarity with the local and international market for generators and spare parts.
• Capacity to deliver products within the specified timelines and adhere to quality standards.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in supply chain management, procurement, or a related field is advantageous. Suppliers should demonstrate knowledge and expertise in the technical specifications of generators and spare parts.

Experience:
Suppliers should have a demonstrated history of successful bids and contracts in similar procurement processes. Experience working with international organizations or in humanitarian contexts is highly desirable, as it indicates familiarity with the unique challenges and requirements of such projects.

Languages:
Proficiency in English is mandatory for understanding the RFP and preparing the proposal. Knowledge of Arabic is beneficial, as the organization operates in Syria and may require communication in both languages.

Additional Notes:
This is a competitive bidding process, and all bids must be submitted by the deadline to be considered. The organization emphasizes the importance of complete documentation; any incomplete submissions will be disqualified. The contract duration and specific terms will be discussed with the selected supplier following the evaluation of bids. Suppliers are encouraged to ensure that their proposals are comprehensive and meet all outlined requirements to enhance their chances of selection.