Respectful Workplace Intern

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that focuses on sustainable development and aims to help countries develop strong policies, skills, partnerships, and institutions to sustain their progress. Established in 1965, UNDP operates in 170 countries and territories, employing thousands of personnel united by a common purpose: to help communities pursue peaceful and prosperous lives while living in harmony with the planet. The organization emphasizes diversity, equity, and inclusion, ensuring that all personnel are empowered to contribute to its mission and that underserved populations are represented. UNDP's Office of Human Resources (OHR) is responsible for global HR functions, providing strategy, policy setting, guidance, and oversight, while the People Performance Unit (PPU) focuses on creating a positive employee experience and maintaining a safe and respectful working environment.

Job Overview:
The Respectful Workplace Intern position at UNDP offers a unique opportunity for individuals to gain hands-on experience in promoting a respectful workplace culture. The intern will work under the supervision of the HR Analyst for Respectful Workplace and the HR Specialist for Equal Opportunities. The primary focus of this internship is to ensure that employee-facing resources are accessible and user-friendly, particularly in relation to the Speak Up culture programme. The intern will be responsible for reviewing existing content, coordinating translations, and applying digital accessibility principles to enhance user experience across various platforms. This role requires strong coordination skills, attention to detail, and a proactive approach to research and problem-solving. The internship is full-time for a duration of three months, providing an excellent platform for learning and professional development in the field of human resources and workplace inclusivity.

Duties and Responsibilities:
The intern will have a variety of duties and responsibilities, including:

• Content Review and Accessibility Editing: Reviewing materials related to the Speak Up Culture experience to ensure they meet accessibility standards (e.g., WCAG). Conducting thorough reviews of equal opportunity materials, particularly those on the disability inclusion micro-site, to ensure they are user-oriented and accessible. Providing support for new resources and ad-hoc presentations, webinars, etc.
• Translation and Language Coordination: Assisting in the translation of Speak Up Culture experience guides, handouts, and video scripts. Redesigning translated materials using Canva and ensuring consistent formatting. Tracking translation and content review timelines and deliverables, and maintaining a shared site for all translated documents.
• Internal Engagement and Communications: Creating infographics, visual assets, and other communication materials to support internal messaging. Drafting and publishing posts on inclusion, equal opportunities, and Speak Up Culture on internal communication channels. Editing and updating SharePoint pages to ensure content is organized and accessible in various formats. Assisting with communications tasks as needed and providing flexible support for high-priority initiatives.

Required Qualifications:
The ideal candidate for the Respectful Workplace Intern position should possess the following qualifications:

• Education: Applicants must meet one of the following academic requirements: a) Be enrolled in a graduate school programme (second university degree or equivalent) in Communications, Linguistics, Media Studies, Education, or a related field. b) Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level) in the same fields. c) Have graduated with a university degree in the aforementioned fields and must start the internship within one year of graduation.
• Experience: While prior work experience is not required, experience with translation, translation coordination, and digital accessibility is desired. Experience in project coordination would be an advantage.
• Language Requirements: Fluency in English is required, while fluency in French is highly desirable. Knowledge of other UN languages would be an asset.
• Skills: Strong written and verbal communication skills, ability to coordinate and manage translation workflows, organizational and project coordination skills, basic understanding of accessibility standards, attention to detail, cultural sensitivity, and design/media skills including proficiency in tools like Canva or Adobe InDesign.

Educational Background:
Candidates applying for the internship must be enrolled in or have completed a relevant academic program in Communications, Linguistics, Media Studies, Education, or a related field. This educational background is essential to ensure that the intern has the necessary knowledge and skills to effectively contribute to the tasks and responsibilities outlined in the internship description.

Experience:
The internship does not require prior work experience; however, any experience related to translation, translation coordination, or digital accessibility will be considered advantageous. Additionally, experience in project coordination can enhance a candidate's application, as it demonstrates the ability to manage tasks and timelines effectively.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within UNDP. Fluency in French is highly desirable, reflecting the organization's commitment to multilingualism and inclusivity. Knowledge of other UN languages would be considered an asset, as it aligns with UNDP's global operations and diverse workforce.

Additional Notes:
This internship is a full-time position for a duration of three months. It is designed for individuals who are eager to learn and contribute to the mission of UNDP in promoting a respectful workplace culture. The organization emphasizes a zero-tolerance policy towards sexual exploitation, harassment, and discrimination, ensuring a safe and inclusive environment for all personnel. UNDP also reserves the right to select one or more candidates from this vacancy announcement and may retain applications for similar positions at the same grade level.