Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them being from the Asia-Pacific region. The organization is dedicated to supporting inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet. ADB is committed to fostering an inclusive work environment where everyone is treated with respect and given equal opportunities, encouraging applications from all qualified candidates regardless of their background, gender, or disabilities. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
The Senior Operations Assistant position is integral to the Papua New Guinea Resident Mission (PNRM) within the Pacific Department (PARD) of ADB. The role involves providing essential operational and analytical support for various activities within the division, including project processing and implementation, project monitoring, and information consolidation. The Senior Operations Assistant will also be responsible for administrative support to designated international staff and senior national staff. This position requires a proactive approach to managing tasks and responsibilities, ensuring that the office operates efficiently and effectively. The role is pivotal in facilitating the smooth operation of the mission, contributing to the overall success of ADB's initiatives in the region.

Duties and Responsibilities:
The Senior Operations Assistant will undertake a variety of duties, including but not limited to: arranging and administering travel for the Board of Directors and ADB staff through the Concur travel system; assisting international staff and senior national staff with scheduling and daily functions; managing logistics for visas, work permits, and other requirements for staff and consultants; facilitating mission clearance requests; reviewing and editing project and technical assistance processing documents; ensuring compliance with ADB standards in project documentation; preparing initial project records in e-Operations and Sovereign Operations systems; providing backup support to project analysts; assisting in the preparation of annual project administration plans; maintaining project files; developing and maintaining documentation systems and databases; and performing other tasks as assigned by supervisors. This comprehensive set of responsibilities ensures that the Senior Operations Assistant plays a crucial role in the operational success of the division.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's degree in finance, social sciences, business studies, or a related field. Additionally, a minimum of 5 years of work experience is required, with some experience in international multilateral and bilateral agencies being highly desirable. The ideal candidate should demonstrate the ability to work proactively on assigned tasks and areas of analysis and research, which have well-defined scopes and steps. Strong written and verbal communication skills in English are essential, along with proficiency in ADB standard software programs such as Word, Excel, and PowerPoint. The ability to collaborate effectively with individuals from diverse cultural and technical backgrounds is also important, as is familiarity with local languages and government institutions.

Educational Background:
The educational background required for the Senior Operations Assistant position includes a Bachelor's degree in relevant fields such as finance, social sciences, business studies, or other related disciplines. This educational foundation is crucial for understanding the complexities of the role and effectively contributing to the operational and analytical support required by the division.

Experience:
The position requires at least 5 years of relevant work experience. Candidates should have experience working in international multilateral and bilateral agencies, which will provide them with the necessary context and understanding of the operational environment in which ADB operates. This level of experience is essential for effectively managing the diverse responsibilities associated with the Senior Operations Assistant role.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within ADB. Additionally, familiarity with local languages is considered an asset, as it can enhance communication and collaboration with local stakeholders and government institutions.

Additional Notes:
This appointment is open to both internal and external applicants and is classified as a local staff position, specifically for nationals and permanent residents of Papua New Guinea. The role is a fixed-term appointment with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial fixed-term period, ADB may choose to renew the appointment for an additional 3 years based on various factors, including the staff's performance and the organizational needs. It is important to note that this appointment is not convertible to a regular appointment. ADB offers a competitive salary and a comprehensive benefits package, which includes housing and education allowances (if applicable), expatriate benefits (if applicable), relocation assistance (if applicable), a retirement plan, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development.