Project Assistant

Job Posting Organization:
The United Nations Development Programme (UNDP) is the leading United Nations organization dedicated to combating poverty, inequality, and climate change. Established to support nations in building integrated, sustainable solutions for people and the planet, UNDP operates in 170 countries worldwide. The organization is committed to achieving workforce diversity and encourages applications from individuals of minority groups, indigenous groups, and persons with disabilities. UNDP in Cyprus has been active since 2001, focusing on peace and confidence-building initiatives between Greek Cypriots and Turkish Cypriots, primarily through EU-funded projects. The organization aims to foster dialogue and cooperation while enhancing environmental, economic, and social infrastructure on the island. UNDP's mission is to create a conducive environment for peace by implementing confidence-building measures that promote trust and collaboration between communities.

Job Overview:
The Project Assistant will play a crucial role in supporting the coordination, implementation, and monitoring of various projects under the guidance of the Project Analyst and in collaboration with the Co-Chairs of the Technical Committee on Environment. This position requires a proactive approach to assist in the execution of project activities, ensuring compliance with UNDP regulations and policies. The Project Assistant will be responsible for maintaining updated databases, preparing reports on project progress, and participating in project-related events. The role also involves managing contract administration, supporting environmental proposals, and facilitating stakeholder consultations. The Project Assistant will contribute to knowledge sharing and capacity building within the project team, ensuring that best practices are disseminated and lessons learned are documented.

Duties and Responsibilities:
The Project Assistant will carry out a variety of tasks, including:

• Supporting the coordination and implementation of project activities, ensuring compliance with UNDP rules and regulations.
• Assisting in monitoring and evaluation activities, including data collection and maintaining relevant databases.
• Preparing regular updates and reports on project progress and emerging issues.
• Participating in project activities such as meetings and conferences.
• Managing contract administration with service providers, ensuring timely payments and compliance with contractual obligations.
• Digitizing project documents and maintaining organized records.
• Supporting the design and implementation of environmental proposals and stakeholder consultations.
• Providing administrative and logistical support for project events, including meetings and training sessions.
• Assisting in project finance management and procurement processes. 1
• Supporting knowledge building and capacity development activities, including training and dissemination of best practices.

Required Qualifications:
Candidates must possess secondary education as a minimum requirement. A university degree (Bachelor’s Level Degree) in an Environmental discipline such as Biology, Environmental Science, Environmental Engineering, or Ecology is preferred but not mandatory. Proficiency in computer usage and office software packages (e.g., MS Word, Excel) is essential. Desired skills include experience in project monitoring, event management, public relations, and communication, as well as familiarity with environmental projects in Cyprus and bi-communal initiatives. Knowledge of UNDP rules and regulations is also advantageous.

Educational Background:
The educational background required for this position includes secondary education as a baseline, with a preference for candidates holding a Bachelor’s degree in an Environmental discipline. This educational foundation will provide the necessary knowledge and skills to effectively support project activities and contribute to the organization's mission.

Experience:
The position requires a minimum of five years of relevant working experience for candidates with secondary education, or two years for those with a Bachelor’s degree. Experience in programme or project support, particularly in the context of environmental initiatives, is highly valued. Familiarity with UN or international organizations and their operational frameworks will be beneficial for candidates.

Languages:
Fluency in English and Greek is mandatory for this position. Proficiency in these languages is essential for effective communication and collaboration within the project team and with stakeholders.

Additional Notes:
This position is open to nationals or permanent residents of Cyprus. A valid driving license is required for the use of office vehicles for official purposes. Women candidates are particularly encouraged to apply. The role may involve full-time engagement, and UNDP reserves the right to select multiple candidates from this vacancy announcement. The organization emphasizes equal opportunity and diversity in its hiring practices, ensuring that all personnel are empowered to contribute to its mission.