Officer in Procurement Policy and Advisory Department (PPAD)

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is an international financial institution established in 199

• The EBRD's mission is to promote the transition to open market-oriented economies and to foster private and entrepreneurial initiative in the countries where it operates. The bank has over 10,000 employees and operates in more than 30 countries across Europe, Asia, and the Middle East. The EBRD is known for its commitment to sustainability, equality, and digital transformation, and it values diversity as one of its core principles.

Job Overview:
The Officer in the Procurement Policy and Advisory Department (PPAD) plays a crucial role in providing administrative and secretarial support to the Implementation Units. This position is essential for ensuring the smooth operation of the team's activities, which include travel planning, expense management, and the organization of departmental events and meetings. The Officer will be responsible for maintaining effective communication within the department and with external stakeholders, ensuring that all administrative tasks are executed efficiently and professionally. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.

Duties and Responsibilities:
The Officer's duties include making hotel and travel arrangements, creating itineraries, and arranging visas to ensure seamless travel experiences. The Officer will also provide coverage for other Officers and Assistants during their absences, ensuring continuity of operations through effective handover notes. Responsibilities extend to screening telephone calls, responding to external queries, and directing calls to appropriate department members. The Officer will maintain comprehensive filing systems, both in hard copy and electronic formats, and will be tasked with organizing internal and external conferences, presentations, and meetings, including international video conferences. Drafting routine business correspondence, preparing and checking team documentation, and conducting various secretarial and administrative tasks as required are also key responsibilities. Additionally, the Officer will maintain the team's shared calendar and weekly whereabouts, ensuring that all team members are informed of schedules and commitments.

Required Qualifications:
Candidates must possess secondary or high school education, with a recognized secretarial qualification being advantageous but not mandatory. Fluency in English, with excellent written and oral communication skills, is essential. Knowledge of an additional language such as Russian, German, French, or Arabic, both written and spoken, would be beneficial. Proven secretarial and administrative experience is required, along with familiarity with the Bank's systems, policies, and procedures. Strong organizational skills, a proactive and flexible attitude, and the ability to prioritize tasks effectively are crucial for success in this role. Good communication skills, attention to detail, and the ability to work under pressure are also necessary.

Educational Background:
The educational background required for this position includes at least secondary or high school education. While a recognized secretarial qualification is not mandatory, it is considered useful for candidates applying for this role. The emphasis is on having strong communication skills and the ability to manage administrative tasks effectively.

Experience:
Candidates should have proven experience in secretarial and administrative roles, demonstrating familiarity with organizational systems and procedures. The ability to work independently and as part of a team is essential, along with a proactive approach to managing tasks and responsibilities. Experience in a multicultural environment is advantageous, as the role involves interaction with diverse colleagues and clients.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Knowledge of an additional language such as Russian, German, French, or Arabic is considered a valuable asset and would enhance the candidate's profile for this position.

Additional Notes:
This position is a regular contract role with a contract length that is not specified. The EBRD promotes a flexible working environment, expecting employees to work in the office 50% of the time. The organization values diversity and encourages applications from all qualified candidates, regardless of their background. Due to the high volume of applications, the EBRD may not provide detailed feedback to candidates who are not shortlisted.