Executive Assistant

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, aiming to create a positive impact on communities worldwide. FHI 360 is committed to fostering an inclusive work environment and adheres to principles of equal opportunity and affirmative action.

Job Overview:
The Executive Administrative Assistant role is designed to provide comprehensive administrative support to the Senior Vice President (SVP) of Global Operations and Services (GOS) and other senior leadership within the GOS team. This position requires a high level of organization and attention to detail, as the assistant will manage complex calendars, coordinate meetings across multiple time zones, and handle sensitive communications. The role involves not only traditional administrative tasks but also requires the ability to interpret and summarize information, manage procurement documentation, and coordinate logistics for international travel. The assistant will be expected to develop and implement efficient administrative procedures that align with GOS communication protocols, ensuring that all tasks are completed accurately and in a timely manner. The ideal candidate will be proactive, adaptable, and capable of working independently while managing multiple priorities effectively.

Duties and Responsibilities:
The duties and responsibilities of the Executive Administrative Assistant include performing advanced-level administrative tasks with precision, serving as the primary point of contact for internal and external inquiries, and acting as a liaison between the SVP and various stakeholders. The assistant will manage and monitor information relevant to the SVP's responsibilities, exercise delegated authority to communicate on behalf of the SVP, and compile procurement documentation in accordance with organizational policies. Additionally, the role involves scheduling and organizing complex activities such as meetings, travel arrangements, and departmental events, as well as preparing and maintaining documentation, reports, and databases. The assistant will also create and edit presentations, proofread documents for accuracy, and coordinate special projects as needed. Handling confidential information with discretion is a critical aspect of this position.

Required Qualifications:
Candidates must possess an Associate's Degree or an international equivalent in Business Administration or a related field, with a Bachelor's Degree preferred. The role requires a minimum of 5 years of administrative experience, with advanced knowledge of Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) being essential. Experience in the non-profit or health-related fields is preferred, and candidates should demonstrate strong organizational skills, attention to detail, and the ability to work independently with minimal supervision. Familiarity with office software programs and information systems is necessary, as well as the ability to communicate effectively with diverse stakeholders.

Educational Background:
The educational background required for this position includes an Associate's Degree or an international equivalent in Business Administration or a related field. A Bachelor's Degree is preferred, indicating a higher level of academic achievement and understanding of business principles. Candidates should also have a solid foundation in administrative practices and procedures, which can be gained through formal education or relevant work experience.

Experience:
The position typically requires a minimum of 5 years of administrative experience, demonstrating a proven track record of supporting senior leadership in a fast-paced environment. Candidates should have experience managing complex schedules, coordinating travel, and handling sensitive information. Experience in the non-profit sector or health-related fields is highly desirable, as it provides context for the specific challenges and requirements of the role.

Languages:
Fluency in English is mandatory, as the role involves extensive communication and documentation in English. Additional language skills may be considered an asset, particularly if they align with the organization's global operations and the regions in which it operates.

Additional Notes:
This position is based in Pretoria, South Africa, and the closing date for applications is 22 January 202

• The role is full-time, and while travel requirements are minimal (less than 10%), candidates should be prepared to manage responsibilities across multiple time zones. FHI 360 offers a competitive benefits package and is committed to professional development and work/life balance. The organization emphasizes its commitment to safeguarding and preventing abuse, exploitation, and harassment in all its programs and work environments.