Information Management Officer

Job Posting Organization:
The position is located within the Administrative Section (AS) of the Facilities and Commercial Activities Service (FCAS) in the Division of Administration (DOA) at the Department of Operational Support (DOS) of the United Nations. The DOS was established to provide operational advisory services to various entities across the UN Secretariat, including departments, field missions, and regional commissions. The FCAS is responsible for the management and operation of the UN Headquarters complex in New York, focusing on effective planning, maintenance, and operation of physical facilities and assets. The service also encompasses office and conference facilities, property management, travel services, archives, and records management, among others. The organization aims to ensure efficient operations and support for the UN's mission globally.

Job Overview:
The Information Management Officer will play a crucial role in shaping the strategic direction of the FCAS in terms of information management and technology. The incumbent will be responsible for providing data analysis and support for various administrative functions, including budget and human resources management. This position requires a proactive approach to formulating and monitoring program performance measures, preparing budget submissions, and managing grants and projects. The officer will also supervise the Information and Facilities Services Unit, ensuring compliance with administrative requirements and effective program planning. The role involves conducting research on information technology applications, assessing the use of information systems, and providing advisory services to enhance information management practices within FCAS. The incumbent will be expected to represent the section in various forums and participate in training initiatives related to information management.

Duties and Responsibilities:
The duties and responsibilities of the Information Management Officer include:

• Contributing to the strategic direction of FCAS regarding information management and technology.
• Providing data analysis and support for facilities and administrative functions.
• Assisting in the formulation and monitoring of program performance measures.
• Supporting budget preparation and management of grants and projects.
• Supervising the Information and Facilities Services Unit and ensuring compliance with administrative requirements.
• Conducting research on information technology applications relevant to FCAS.
• Evaluating and recommending improvements to information management practices.
• Managing security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">information security and ensuring compliance with technical standards.
• Developing outreach strategies and coordinating their implementation. 1
• Representing the section in departmental offices and working groups. 1
• Guiding and training staff in information management functions. 1
• Performing other duties as assigned.

Required Qualifications:
The position requires a strong foundation in information management, archival practices, and electronic data maintenance. The candidate should demonstrate proficiency in data analytics and possess the ability to conduct independent research and analysis. The role demands excellent communication skills, both written and verbal, and the ability to tailor messages to different audiences. A client-oriented approach is essential, as well as the ability to establish productive partnerships with clients. The candidate should also exhibit technological awareness and a willingness to learn new technologies, alongside strong performance management skills.

Educational Background:
Candidates must possess an advanced university degree (Master's degree or equivalent) in information management, information science, information systems, computer engineering, administration, or a related field. Alternatively, a first-level university degree combined with qualifying experience may be accepted in lieu of the advanced degree.

Experience:
A minimum of seven years of progressively responsible experience in information management or a related area is required. This includes at least five years of experience in data management and analytics, as well as experience in developing IT solutions and application implementation. Candidates should also have a minimum of two years of experience in generating and analyzing BI reports in Umoja or a similar system, along with experience in service management on platforms like i-Need. Experience in asset and equipment management and reporting is required, while experience in supporting administrative functions such as finance and budget management is desirable.

Languages:
English is the required working language for this position, with a minimum proficiency level of UN Level III in reading, writing, listening, and speaking. French is also a working language of the United Nations, but it is not specified as a requirement for this position.

Additional Notes:
The appointment for this position is for an initial period of one year. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce. Candidates will undergo a competitive recruitment process, and those recommended for selection may have their application information shared with other UN organizations for similar job openings. The United Nations does not charge any fees during the recruitment process and maintains a non-smoking environment.