Senior Assistant, Board and National Council Relations, Travel, and Executive Vice President’s Office

Job Posting Organization:
The World Wildlife Fund (WWF) is one of the world’s leading conservation organizations, dedicated to preserving the natural world and addressing the most pressing environmental challenges. Established in 1961, WWF operates in over 100 countries and has a global network of more than 5 million supporters. The organization focuses on various conservation efforts, including wildlife protection, climate change mitigation, and sustainable resource management. WWF employs thousands of individuals worldwide, working collaboratively with local communities, governments, and businesses to create a sustainable future for our planet.

Job Overview:
The Senior Assistant position is a vital role within the Development division of WWF, aimed at ensuring the smooth functioning of various administrative tasks. This position reports directly to the director" style="border-bottom: 1px dotted #007bff !important;">Senior Director of Board and National Council Relations and Institutional Partnerships, providing support to multiple sub-teams, including the Executive Vice President of Philanthropic Partnerships. The role encompasses a variety of responsibilities, including managing calendars, organizing meetings and events with donors and Board members, processing expenses, and planning staff travel. The ideal candidate will demonstrate strong organizational and administrative skills, ensuring that all tasks are completed efficiently and effectively to support the organization's mission.

Duties and Responsibilities:
The Senior Assistant will be responsible for a range of tasks, including:

• Data Entry and Information Processing (40%): - Processing and coding credit card transactions and invoices using financial software systems such as Workday and SmartSimple. - Preparing check and wire requests, handling expense coding, and resolving discrepancies in data reconciliation. - Maintaining logs, records, and lists using Microsoft Word, Excel, or specialized databases like SharePoint. - Validating and inputting data into the Blackbaud Customer Relationship Management (CRM) database.
• Meeting Coordination and Travel Support (40%): - Managing the calendar for the Executive Vice President of Philanthropic Partnerships and organizing complex meetings. - Assisting with logistics for meetings, conferences, and special events, including maintaining attendee lists and coordinating space and equipment needs. - Supporting team travel requests by booking air, train, hotel, and other travel logistics through WWF’s travel provider.
• General Office Support (20%): - Ordering office supplies and assisting with the production and distribution of documents and reports. - Managing executive correspondence and drafting emails and letters as needed. - Performing miscellaneous office administrative tasks as required.

Required Qualifications:
Candidates must possess 3 to 5 years of professional administrative experience, demonstrating strong organizational and analytical skills with meticulous attention to detail. Excellent written and verbal communication skills are essential, along with interpersonal skills that require courtesy, tact, and diplomacy. The ability to take initiative, prioritize tasks, meet deadlines, and work with minimal supervision is crucial. Candidates should also be able to learn quickly and excel in a fast-paced executive environment. Proficiency in word processing, spreadsheet, and presentation software is required, with experience in Microsoft Office Suite being desirable. Familiarity with CRM and financial software such as Blackbaud CRM and Workday is preferred but not mandatory.

Educational Background:
A high school diploma is required, with a preference for candidates holding a bachelor's degree in a relevant field. Educational qualifications should reflect a strong foundation in administrative practices and organizational skills, which are critical for the successful execution of the role's responsibilities.

Experience:
The position requires candidates to have 3 to 5 years of professional administrative experience, ideally in a fast-paced environment. Experience supporting executive-level staff and managing complex tasks such as calendar management, expense reporting, and travel logistics is highly valued. Candidates should demonstrate a proven track record of effectively managing multiple priorities and deadlines.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external partners. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This position is full-time and requires applicants to be legally authorized to work in the United States. It is important to note that this role is not eligible for employment visa sponsorship. The salary range for this position is between $50,100 and $62,60

• Applicants are encouraged to submit a cover letter and resume through the WWF Careers Page, referencing Requisition #2603
• Due to the high volume of applications, the organization will not respond to inquiries via phone. WWF promotes equal employment opportunities for all qualified individuals, regardless of various characteristics protected under applicable law.