Operations Associate

Job Posting Organization:
UN Women, established in July 2010, is the United Nations Entity for Gender Equality and the Empowerment of Women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact on gender equality and women's empowerment. UN Women merges the work of four previously distinct parts of the UN system that focused on gender issues. The organization operates in numerous countries, including Afghanistan, where it has been active for two decades, addressing the unique vulnerabilities faced by Afghan women and girls amidst ongoing humanitarian crises. UN Women aims to eliminate discrimination against women and girls, empower them, and achieve equality between genders as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization has a sub-national presence in five Sub-Offices across Afghanistan, which support coordination, advocacy, and programming efforts at the local level.

Job Overview:
The Operations Associate plays a crucial role in supporting the UN Women Sub-Office in Jalalabad by carrying out a variety of operational, financial, and logistical activities. This position is essential for ensuring the high quality and accuracy of work that supports the overall delivery of UN Women’s programmatic results. The Operations Associate is expected to be results-oriented and client-focused, providing administrative and program support services in a timely and proactive manner. The role involves working closely with the Head of Sub-Office and other team members to facilitate the smooth operation of the office and ensure compliance with UN Women’s rules and regulations. The Operations Associate will also be involved in the preparation of program work plans, budgets, and proposals, and will participate in review meetings to assess the operational capacities of implementing partners. This position requires a strong understanding of administrative processes and the ability to manage multiple tasks effectively.

Duties and Responsibilities:

• Provide administration and operations support to the Sub-Office in accordance with UN Women rules and regulations. This includes preparing program work plans, budgets, and proposals, participating in review meetings, and providing technical support to colleagues on operational issues.
• Undertake logistical, administrative, and financial arrangements for meetings, workshops, events, and missions, including travel arrangements for the Programme Team.
• Coordinate and administer procurement processes, including preparing procurement plans, generating reports, and reviewing procurement requests.
• Contribute to knowledge sharing and program implementation by organizing trainings for staff, participating in monitoring visits, and compiling lessons learned in administration and procurement.

Required Qualifications:
Completion of secondary education is required, with a Bachelor's degree in Business, Administration, or Finance being desirable. Candidates should possess strong knowledge of administrative rules and regulations, as well as experience in handling a large volume of work and performing confidential tasks. Proficiency in IT and web-based management systems is essential, along with the ability to extract and interpret data effectively.

Educational Background:
Candidates must have completed secondary education, with a preference for those holding a Bachelor's degree in Business, Administration, or Finance. This educational background is important for understanding the complexities of administrative and operational processes within the UN framework.

Experience:
At least 6 years of progressively responsible experience in administration, finance, procurement, human resources, or logistic support services at the national or international level is required. Candidates should have experience using computers and office software packages, as well as familiarity with web-based management systems. Experience with modern web-based ERP systems, preferably Oracle Cloud, is desirable.

Languages:
Fluency in English is required, along with fluency in Dari and/or Pashto. These language skills are essential for effective communication within the diverse context of Afghanistan and for engaging with various stakeholders.

Additional Notes:
This position is full-time and involves working in a complex and challenging environment. UN Women is committed to diversity and inclusion, and all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy regarding conduct that is incompatible with its aims and objectives, including discrimination and harassment. Selected candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.