Programme Assistant

Job Posting Organization:
The job posting organization is the United Nations Office on Drugs and Crime (UNODC), which operates under the umbrella of the United Nations. UNODC was established in 1997 and has a mission to assist Member States in their struggle against illicit drugs, crime, and terrorism. The organization focuses on promoting health, security" style="border-bottom: 1px dotted #007bff !important;">security, and justice through various programs and initiatives. UNODC operates in multiple countries around the world, with a significant presence in the Andean Region and the Southern Cone, where this position is located. The organization employs a diverse workforce dedicated to addressing global challenges related to drugs and crime.

Job Overview:
The Programme Assistant position is crucial for supporting the planning and implementation of complex departmental programs and project initiatives within the UNODC. The incumbent will work closely with the Deputy Representative and the Head of Unit, contributing to various administrative and operational tasks. This role involves research, data analysis, budget preparation, and monitoring of program/project proposals. The Programme Assistant will also assist in the evaluation of programs/projects, ensuring that all necessary documentation is completed and submitted for approval. The position requires collaboration with program/project managers and other organizational units to facilitate effective communication and coordination. The Programme Assistant will play a key role in drafting reports, maintaining databases, and providing guidance to junior staff, thereby ensuring the smooth operation of the unit's activities.

Duties and Responsibilities:
The duties and responsibilities of the Programme Assistant include:

• Providing assistance in planning and implementing departmental programs and project initiatives.
• Researching, compiling, analyzing, and summarizing information/data on specific programs/projects.
• Coordinating program/project planning and preparation, monitoring the status of proposals, and ensuring timely submission of documents.
• Assisting in budget proposal preparation and analysis, interpreting budget guidelines, and reviewing submissions for completeness.
• Monitoring and evaluating programs/projects, tracking data related to outputs and resources utilized, and preparing revised budget estimates.
• Collaborating with program/project managers on performance reporting and ensuring compliance with reporting requirements.
• Drafting program/project summaries and coordinating the review and clearance process.
• Serving as a focal point for coordination and monitoring of program/project implementation activities.
• Maintaining and updating electronic and paper files, databases, and generating reports. 1
• Drafting correspondence related to program/project administration. 1
• Providing guidance and training to new/junior staff. 1
• Assisting with data collection and analysis for decision-making purposes. 1
• Performing other work-related duties as assigned.

Required Qualifications:
The required qualifications for the Programme Assistant position include a high school diploma or equivalent. Candidates with a first-level university degree or higher will have their minimum work experience requirement reduced. A minimum of seven years of work experience in program or project administration, technical cooperation, or a related area is required. Candidates with a relevant degree may qualify with five years of experience. Experience in data analytics, monitoring, management, budgeting, and financial processes is desirable. Familiarity with the United Nations System is also advantageous.

Educational Background:
The educational background required for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will be considered more favorably, as this will reduce the required years of work experience.

Experience:
Candidates must have a minimum of seven years of work experience in program or project administration, technical cooperation, or a related area. This requirement is reduced to five years for those with a first-level university degree or higher. At least one year of experience in data analytics or a related field is desirable, along with experience in monitoring, management, budgeting, and financial processes.

Languages:
The mandatory languages for this position are English and Spanish, as both are essential for effective communication within the United Nations Secretariat. Proficiency in these languages is required, while knowledge of French is considered a good asset. Candidates should refer to the UN Language Framework for specific proficiency levels required for each language.

Additional Notes:
The job posting does not specify the contract duration or seniority level. However, it is important to note that this position is full-time and based in Bogotá, Colombia. The role may involve international recruitment, and candidates should be prepared for the responsibilities associated with working in a dynamic and diverse environment. Compensation and benefits details are not provided in the job posting.