Team Assistant (2 positions)

Job Posting Organization:
The job is posted by the United Nations Office on Drugs and Crime (UNODC), which is a part of the United Nations system. UNODC was established in 1997 and is dedicated to combating illicit drugs and international crime. The organization operates in multiple countries around the world, focusing on issues such as drug trafficking, organized crime, corruption, and terrorism. UNODC aims to promote health, security" style="border-bottom: 1px dotted #007bff !important;">security, and justice through its various programs and initiatives, working with governments and other partners to strengthen the rule of law and enhance the capacity of member states to address these challenges.

Job Overview:
The Team Assistant position is crucial for providing comprehensive administrative support within the Regional Office for the Andean Region and the Southern Cone (ROCOL) of UNODC. The incumbent will work directly under the supervision of the Head of the Programme Unit and will be responsible for a variety of office support and administrative functions. This role requires a proactive approach to managing tasks, ensuring that the office runs smoothly and efficiently. The Team Assistant will be expected to handle correspondence, maintain schedules, and assist in the preparation of reports and presentations. The position also involves data management, including the collection and analysis of information to support decision-making processes. The ideal candidate will demonstrate professionalism, creativity, and a strong client orientation, ensuring that the needs of the office and its stakeholders are met effectively.

Duties and Responsibilities:
The Team Assistant will have a wide range of responsibilities, including but not limited to: performing office support and administrative functions, researching and compiling information for reports and projects, drafting responses to routine correspondence, monitoring processes related to the unit's outputs, generating statistical reports, proofreading documents, providing secretarial support for meetings and conferences, maintaining calendars and schedules, performing data entry and extraction, managing mail and documents, updating distribution lists, and assisting with general administrative tasks such as leave recording and budget follow-up. The role also includes providing guidance to less experienced staff, assisting with data analysis and presentations, and performing other work-related duties as assigned. The Team Assistant must be adaptable and able to handle various tasks simultaneously while maintaining a high level of accuracy and attention to detail.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of work experience in administrative, operational, or financial areas is required. This experience can be reduced to one year for candidates with a first-level university degree or higher. Experience in general office support or related areas is desirable, as well as at least one year of experience in data analytics or a related field. Familiarity with the UN Common System or similar international organizations is also desirable, along with experience working with SAP or ERP systems.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with higher education qualifications, such as a first-level university degree, may have their experience requirements reduced, highlighting the importance of educational background in this role.

Experience:
The position requires a minimum of three years of relevant work experience in administrative, operational, or financial areas. However, this requirement can be reduced to one year for candidates who hold a first-level university degree or higher. Experience in general office support is preferred, and candidates with experience in data analytics or related fields will have an advantage. Additionally, experience within the UN system or similar international organizations is considered desirable, as is familiarity with SAP or ERP systems.

Languages:
For this position, proficiency in English and Spanish is required. English is one of the working languages of the United Nations Secretariat, and candidates must demonstrate a minimum required level of proficiency in both languages according to the UN Language Framework. French is also a working language of the UN, but it is not mandatory for this position. Candidates should consult the UN Language Framework for specific language skill requirements.

Additional Notes:
The job does not specify the contract duration or seniority level, but it is important to note that the positions are full-time and based in Bogotá, Colombia. The recruitment process may consider both national and international candidates, and details regarding compensation and benefits are not provided in the job ad.