Data Processing Coordinator

Job Posting Organization:
Plan International is a global organization that works in 75 countries across Africa, Asia, and the Americas, focusing on improving the lives of children, particularly those who are marginalized or excluded. The organization aims to deliver high-quality programs that provide lasting benefits by increasing income and collaborating effectively with partners. Plan International is committed to promoting children's rights and ensuring their protection, as well as advocating for gender equality. The organization adheres to principles of equal opportunity and non-discrimination based on race, color, gender, age, origin, language, disability, sexual orientation, religion, political beliefs, marital status, or pregnancy.

Job Overview:
The Data Processing Coordinator is responsible for managing and recording information in Childdata, COMMs, and other systems, ensuring compliance with quality standards and timelines for various sponsorship products. The role involves processing an average of 7,000 SCI/SCU annually and handling approximately 200 letters monthly. The coordinator will review data collected in the field to ensure it is up-to-date and available for annual sponsor assignments and updates. This position requires effective communication and coordination with the assigned program unit to ensure the smooth operation of sponsorship communications.

Duties and Responsibilities:

• Review and update information in the corporate Childdata system based on field data to maintain accurate records for sponsor assignments.
• Review and register sponsor correspondence received from National Offices in both hard copy and digital formats.
• Process SC letters while ensuring compliance with established timelines.
• Ensure the quality of information processed in the system.
• Coordinate with the assigned program unit to ensure effective sponsorship communications.
• Maintain internal relationships with the Sponsorship Coordinator, Sponsorship Specialist, Lead Facilitator, IT Department, and Development Facilitators.
• Collaborate with external translators as needed.

Required Qualifications:

• Technical experience in data processing.
• A minimum of 1 year in a similar position.
• Knowledge of Windows and Office packages, internet, email, and databases.
• Basic English proficiency is desirable.
• Strong organizational skills and the ability to work proactively and collaboratively in a team environment.
• Effective decision-making and communication skills.
• Respect for diversity in cultural, ethnic, and gender contexts.

Educational Background:
A minimum of two years of university studies in Administration or Humanities is required for this position. Candidates should have a solid understanding of data management and processing.

Experience:
Candidates should have at least one year of experience in a similar role, particularly in data processing and management. Experience in working with sponsorship programs or child-focused initiatives is a plus.

Languages:
Basic English is mandatory, while proficiency in additional languages would be considered an asset. Candidates should be able to communicate effectively in both written and spoken forms.

Additional Notes:
This is a temporary position for a duration of 3 months. Plan International emphasizes that the selection process is entirely free of charge, and candidates are never required to make any payments or deposits to be considered for a position. All hired individuals must be willing to understand, sign, comply with, and promote the organization's internal policies on Gender, Inclusion, and Child Safeguarding. Plan International has a zero-tolerance policy towards child abuse and discrimination. The selection process is centered on the organization's Child Protection Policy, Human Rights, Gender Equity, and Multiculturalism. Plan International reserves the right to close the application process before the specified date if suitable candidates are found. All applicants must provide a certificate from the National Registry of Sexual Offenders from the Public Ministry, which should be attached to their CV.