Individual Contractor (IC) for Financial and Administrative Support

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda. Established to promote the coherent implementation of the environmental dimension of sustainable development within the United Nations system, UNEP serves as an authoritative advocate for the global environment. The organization operates in multiple countries, focusing on various environmental issues and sustainable development goals. UNEP's mission is to encourage sustainable development through sound environmental practices, and it works with governments, NGOs, and the private sector to achieve these goals. The organization employs a diverse workforce of professionals dedicated to environmental protection and sustainable development.

Job Overview:
The Individual Contractor (IC) will provide essential financial and administrative support to the Financial Management Office (FMO) and the Mitigation Branch Admin Team within UNEP. This role is crucial for maintaining the Implementing Partners grants management database and addressing budget-related issues. The IC will be responsible for preparing and updating periodic reports, validating expenditure statements, and reviewing legal instruments. Additionally, the IC will provide technical support for Umoja 2 and Excel, ensuring that all financial documentation and processes are managed efficiently. The position requires a proactive approach to managing legal agreements and facilitating communication between UNEP and its implementing partners, ensuring compliance with regulations and timely execution of agreements.

Duties and Responsibilities:
The duties and responsibilities of the Individual Contractor include acting as the key point of contact for all legal agreements, managing the process of grant creation and amendments within the Umoja system, and supporting the legal agreement creation process between UNEP and its implementing partners. The IC will lead weekly meetings to ensure timely completion of legal agreements and provide administrative support to the IMEO team. Furthermore, the IC will maintain an Excel-based Umoja 2 tracker, manage the workflow of Program Management Assistants, oversee the financial reporting process, and ensure the maintenance of the branch database for all legal instruments. The IC will also respond to requests from auditors, provide training and support to the team, and assist in maintaining electronic and hard-copy files for all contracts and projects. Ad hoc support to the administrative team may also be required.

Required Qualifications:
Candidates must have completed secondary education or its equivalent. A minimum of five years of work experience in accounting, finance, program or project administration, or a related area is required. Familiarity with UN financial documents and contracts is essential, and a background in finance is considered an asset. Proficiency in using SAP (Umoja), Excel, MS Office Suite, and database software is necessary. Excellent organizational skills, attention to detail, and the ability to work collaboratively as part of a team are also required.

Educational Background:
The position requires the completion of secondary education or an equivalent qualification. While higher education may be beneficial, it is not explicitly stated as a requirement for this role.

Experience:
The Individual Contractor should possess a minimum of five years of relevant work experience in fields such as accounting, finance, program or project administration, or related areas. Experience with Enterprise Resource Planning (ERP) systems is desirable, indicating that familiarity with such systems will enhance the candidate's ability to perform the job effectively.

Languages:
The job posting does not specify any mandatory or preferred languages for this position, indicating that language requirements may not be a critical factor for applicants.

Additional Notes:
The position is full-time and does not charge any fees at any stage of the recruitment process, including application, interview, or training. The United Nations emphasizes that it does not request information regarding applicants' bank accounts, ensuring a transparent and fair recruitment process.