Project Coordinator

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and offices in over 100 countries, making it a key player in the global migration landscape. The organization's mission is to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, dignified, and beneficial for both migrants and host communities. IOM works to address the challenges of migration through comprehensive and sustainable solutions, focusing on the needs of vulnerable populations, including refugees, internally displaced persons, and victims of trafficking. The organization is committed to upholding the rights of migrants and fostering international cooperation on migration issues.

Job Overview:
The Project Coordinator will play a crucial role in the planning, coordination, implementation, and monitoring of project activities in the state of Santa Catarina. This position requires a proactive individual who can effectively manage project tasks and ensure that objectives are met in a timely manner. The successful candidate will be responsible for compiling, summarizing, analyzing, and presenting information related to specific project topics, highlighting key issues for consideration by relevant stakeholders. Additionally, the Project Coordinator will monitor budget implementation, propose necessary adjustments, and act as the focal point for administrative coordination, which involves extensive liaison with various organizational units and external parties. The role also includes drafting status reports, identifying delivery shortfalls, and suggesting corrective measures, as well as preparing and updating reports, briefing notes, and other documentation. The Project Coordinator will organize meetings, workshops, and training sessions, and will be involved in capacity-building efforts. This position requires strong communication skills and the ability to maintain effective relationships with local authorities, partners, and other stakeholders relevant to the project.

Duties and Responsibilities:

• Assist in the planning, coordination, implementation, and monitoring of project activities.
• Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for consideration.
• Monitor budget implementation and propose adjustments as necessary.
• Act as the focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties.
• Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor, and suggest corrective measures.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
• Organize meetings, workshops, and training sessions; prepare training materials and participate in delivering capacity-building workshops.
• Respond to complex information requests and inquiries; set up and maintain files/records.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, UN agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project. 1
• Monitor work of implementing partners and report any non-compliance to the supervisor. 1
• Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects. 1
• Provide guidance/training and assist in coordinating and monitoring the work of other staff in the unit; may supervise other staff as assigned. 1
• Perform other related duties as assigned.

Required Qualifications:

• School diploma with six years of relevant experience; or a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, UN agencies, and NGOs.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
• Prior work experience with international humanitarian organizations, NGOs, or government institutions in a multicultural setting is an advantage.
• Excellent written and verbal communication and negotiation skills.
• Strong performance in budget and financial administration; proven resource management skills.
• Experience with handling confidential data.
• Excellent academic writing skills.
• Solid understanding of relevant government, civil society, UN, and private sector actors. 1
• Proficiency in Microsoft Office applications.

Educational Background:
Candidates must possess either a school diploma with six years of relevant experience or a Bachelor’s degree in a relevant field such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution. Accredited universities are those listed in the UNESCO World Higher Education Database.

Experience:
The position requires a minimum of four years of relevant professional experience for candidates with a Bachelor’s degree, or six years of relevant experience for those with a school diploma. Candidates should have experience in liaising with governmental authorities and working with vulnerable groups, including migrants and refugees. Experience in international humanitarian organizations or NGOs is highly desirable, particularly in a multicultural setting.

Languages:
Fluency in Portuguese is mandatory, along with a working knowledge of Spanish (oral and written). Proficiency in IOM's official languages, which include English, French, and Spanish, will be evaluated during the selection process, potentially through written and/or oral assessments.

Additional Notes:
This position is subject to local recruitment, and only candidates holding a valid residence and work permit for Brazil will be eligible for consideration. The appointment will be contingent upon certification of medical fitness, verification of residency, visa, and necessary authorizations by the concerned government. The selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. IOM has a zero-tolerance policy regarding conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, and discrimination. IOM does not charge any fees at any stage of the recruitment process and only accepts applications submitted through the IOM online recruitment system.