Administrative Officer

Job Posting Organization:
The position is located within the Advisory Board on Compensation Claims (ABCC) and the United Nations Claims Board (UNCB) Secretariat Section of the Financial Risk Management Service, which is part of the Finance Division of the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). This organization is dedicated to managing compensation claims and ensuring that the processes are efficient and compliant with UN policies. The ABCC and UNCB play a crucial role in adjudicating individual claims for compensation, thus supporting the UN's commitment to its staff's welfare and rights. The organization operates within the framework of the United Nations, which has a global presence and a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and human rights across its member states. The ABCC and UNCB are essential components of the UN's administrative structure, focusing on financial risk management and the fair treatment of personnel claims.

Job Overview:
The Administrative Officer will be responsible for overseeing the preparation and implementation of the work programme related to compensation claims under Appendix 'D' of the Staff Rules. This role involves ensuring that financial resources are effectively utilized to settle approved claims concerning death, injury, disability, and loss of personal effects. The officer will monitor and review the work programme and budget estimates, ensuring that expenditures are accurately recorded in the Umoja system. A significant part of the role includes defining requirements for improved reporting systems, developing streamlined procedures for claims processing, and ensuring compliance with UN policies. The Administrative Officer will also supervise junior staff, provide guidance on financial administration, and lead efforts to enhance the efficiency of claims management. This position requires a proactive approach to problem-solving and a commitment to maintaining high standards of professionalism and client orientation.

Duties and Responsibilities:
The Administrative Officer will take the lead in preparing and implementing the work programme, ensuring that financial resources are utilized effectively for settling approved claims. Responsibilities include monitoring and reviewing budget estimates and expenditures in Umoja, defining requirements for improved reporting systems, and developing procedures to streamline claims processes. The officer will supervise junior staff, set up meetings for the ABCC and UNCB, build case files, and document results of claims consideration. Additionally, the officer will oversee billing and income receipt from other UN organizations, process approved compensation payments, and analyze data to identify trends related to claims. The role also involves performing other related work as required, ensuring that all actions align with UN policies and regulations.

Required Qualifications:
Candidates must possess a minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, law, or a related field. Experience in preparing concise briefing notes and presenting complex matters to senior management is required. Candidates should have experience in analyzing and interpreting complex cases and applying professional judgment to provide advice based on applicable policies. Familiarity with UN staff entitlements related to compensation claims is desirable, as is experience within the UN system or a comparable international organization.

Educational Background:
An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law, or a related area is required. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree.

Experience:
The position requires a minimum of five years of progressively responsible experience in relevant fields such as administration, finance, accounting, or human resources management. Candidates should have experience in preparing briefing notes and presenting complex matters to senior management, as well as analyzing and interpreting complex cases. Experience in the UN system or similar international organizations is considered an asset.

Languages:
English is required for this position, with a minimum proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations, but there are no additional desirable languages specified for this role.

Additional Notes:
This position is financed by extra-budgetary funds, and the appointment is subject to the availability of the post or funds. The initial appointment is for one year, with the possibility of renewal based on budgetary approval. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and provides reasonable accommodations for applicants with disabilities. The recruitment process adheres to strict standards of efficiency, competence, and integrity, and candidates with a history of violations of international law or misconduct will not be considered.