Senior Staff Assistant to the Special Representative of the Secretary General

Job Posting Organization:
The position is located within the United Nations framework, specifically in the front office of the Special Representative of the Secretary General (SRSG). The United Nations is an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. It operates in multiple countries around the world, employing thousands of staff members dedicated to various functions including humanitarian aid, development, and peacekeeping. The UN aims to foster international collaboration to address global challenges and uphold human rights.

Job Overview:
The Senior Staff Assistant plays a crucial role in supporting the SRSG by managing the daily agenda and ensuring the smooth operation of the office. This position requires a high level of administrative expertise and the ability to handle sensitive information with discretion. The incumbent will be responsible for organizing appointments, managing correspondence, and coordinating travel arrangements. Additionally, the Senior Staff Assistant will prepare briefing materials and ensure that the SRSG is well-prepared for meetings and engagements. The role demands a proactive approach to anticipate the needs of the SRSG and facilitate effective communication within the office and with external stakeholders. The Senior Staff Assistant must also be adept at navigating the complexities of international diplomatic protocol and maintaining a professional demeanor in all interactions.

Duties and Responsibilities:
The Senior Staff Assistant will undertake a variety of responsibilities, including but not limited to: organizing and prioritizing the SRSG's daily agenda, managing appointments and high-ranking visitor coordination, providing guidance on diplomatic protocol, arranging official travel logistics, compiling briefing materials for meetings, maintaining an efficient correspondence system, drafting routine correspondence, supporting recruitment processes, supervising drivers, monitoring staff attendance, taking notes during meetings, and maintaining confidential files. The incumbent will also be expected to perform any additional duties as assigned by the SRSG, demonstrating flexibility and a commitment to the office's objectives.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with additional technical training in secretarial or administration being highly desirable. A strong background in administrative functions, particularly within the context of the United Nations, is essential. The ideal candidate will demonstrate professionalism, effective communication skills, and the ability to work collaboratively within a team. Knowledge of UN systems and regulations, as well as proficiency in various IT applications, is required. Candidates should also exhibit a commitment to gender equality and the inclusion of diverse perspectives in their work.

Educational Background:
A high school diploma is mandatory for this position. Additional qualifications in secretarial studies or administration are highly desirable, indicating a commitment to professional development in administrative roles. This educational background will provide the foundational skills necessary for effective performance in the role of Senior Staff Assistant.

Experience:
A minimum of eight years of work experience is required, with at least seven years in progressively responsible roles in secretarial, administration, or related fields. Experience in providing administrative support to senior officials, particularly within the United Nations or similar international organizations, is essential. Candidates should have a proven track record of managing complex administrative tasks and interacting with high-level diplomatic personnel. Familiarity with UN operations and protocol matters is highly desirable, as is proficiency in database management and various MS Office applications.

Languages:
English is the primary working language for this position, with a requirement for proficiency at UN Level II in reading, writing, listening, and speaking. While French is also a working language of the United Nations, it is not specified as a requirement for this position. Candidates must demonstrate strong communication skills in English to effectively fulfill the responsibilities of the role.

Additional Notes:
This position is part of a recruitment process that prioritizes candidates already placed on pre-approved rosters. Applicants are expected to accept the offer if selected, and the United Nations emphasizes the importance of maintaining high standards of efficiency and integrity in its hiring practices. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates regardless of gender. The position may involve periodic relocation as part of the UN's mobility policy, and reasonable accommodations will be provided for applicants with disabilities upon request. The United Nations does not charge any fees during the recruitment process.