Analyst
European Bank for Reconstruction and Development (EBRD)
Baghdad
Iraq
January 4, 2026
Full-timeJanuary 4, 2026
Admin Assistant (Protocol) (SSA5)
World Food Programme (WFP) About
Founded in 1961 and assisting 80 million people in around 80 countries each year, the World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. Two-thirds of its work is in conflict-affected countries where people are three times more likely to be undernourished than those living in countries without conflict.
In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP also works to strengthen the resilience of people and communities affected by protracted crises by applying a development lens in its humanitarian response.
WFP is the largest humanitarian organisation implementing school feeding programmes worldwide and has been doing so for over 50 years. Each year, WFP provides school meals to between 20 and 25 million children across 63 countries, often in the hardest-to-reach areas.
Job Description
Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of alleviating hunger and improving nutrition. WFP's vision emphasizes diversity, inclusion, and the importance of a skilled workforce that embodies its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace.
Job Overview:
The Admin Assistant (Protocol) position is designed to support the effective delivery of specialized, client-focused, and value-for-money services within the Management Services portfolio of WFP. The role involves a variety of administrative tasks that require a good understanding of standard guidelines and practices. The job holder will be expected to take responsibility for completing a range of tasks, recommend courses of action to staff at various levels, and may allocate tasks to other support staff. This position is crucial for ensuring that the administrative functions of the organization run smoothly and efficiently, contributing to the overall mission of WFP. The Admin Assistant will work closely with various departments and external partners to facilitate effective service delivery and support the management of resources.
Duties and Responsibilities:
Required Qualifications:
The position requires completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Candidates should possess at least five years of relevant experience in administration or liaison with government institutions. Experience with UN agencies or international organizations is considered an asset. The role demands a strong understanding of administrative procedures, excellent organizational skills, and attention to detail. Proficiency in MS Office applications (Word, Excel, Outlook) is essential, along with the ability to maintain databases and trackers.
Educational Background:
Candidates must have completed secondary school education. A post-secondary certificate in a related functional area is desirable, indicating a level of specialized training or education that supports the administrative functions of the role.
Experience:
The ideal candidate should have a minimum of five years of relevant experience in administration or in liaison roles with government institutions. Experience working with UN agencies or international organizations is highly valued, as it demonstrates familiarity with the operational standards and practices within such environments. The candidate should also have experience in collating data and preparing basic analyses related to management services.
Languages:
Fluency in English and Arabic is required, with a proficiency level of C in both oral and written communication. This bilingual capability is essential for effective communication within the diverse environment of WFP and with external stakeholders.
Additional Notes:
This position is classified under the SSA5 contract type, indicating a specific level of seniority and responsibility. The role is full-time and based in Baghdad, Iraq. WFP is committed to providing an inclusive work environment and encourages applications from diverse backgrounds. The organization does not charge any fees during the recruitment process and emphasizes the importance of a fair and transparent hiring process. Selected candidates will undergo rigorous reference and background checks to ensure compliance with WFP's standards.
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of alleviating hunger and improving nutrition. WFP's vision emphasizes diversity, inclusion, and the importance of a skilled workforce that embodies its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace.
Job Overview:
The Admin Assistant (Protocol) position is designed to support the effective delivery of specialized, client-focused, and value-for-money services within the Management Services portfolio of WFP. The role involves a variety of administrative tasks that require a good understanding of standard guidelines and practices. The job holder will be expected to take responsibility for completing a range of tasks, recommend courses of action to staff at various levels, and may allocate tasks to other support staff. This position is crucial for ensuring that the administrative functions of the organization run smoothly and efficiently, contributing to the overall mission of WFP. The Admin Assistant will work closely with various departments and external partners to facilitate effective service delivery and support the management of resources.
Duties and Responsibilities:
- Perform tasks and activities within the Management Services portfolio to support efficient and high-quality service delivery.
- Collate data and prepare basic analysis to assist with the creation of reports, contributing to the efficient management of resources.
- Process routine actions related to procurement, human resources, facility management, and other relevant areas to ensure timely and accurate data recording in corporate systems.
- Manage and maintain physical and digital records in accordance with established procedures to ensure swift and easy data access.
- Provide timely and accurate responses to facilitate the efficient resolution of daily issues.
- Utilize digital tools and technology applications to improve working practices and customer service.
- Liaise with other functions and third-party contractors to enable efficient service delivery.
- Provide advice and guidance to junior staff in performing their duties.
- Support the preparation and submission of requests to the Ministry of Foreign Affairs (MOFA) and other relevant Iraqi authorities for visas, residencies, ID cards, protocol notes, customs clearances, and related services. 1
- Facilitate customs clearance requests for WFP shipments, pouches, and staff personal effects. 1
- Perform any other related duties in support of administrative services as required.
Required Qualifications:
The position requires completion of secondary school education, with a post-secondary certificate in a related functional area being desirable. Candidates should possess at least five years of relevant experience in administration or liaison with government institutions. Experience with UN agencies or international organizations is considered an asset. The role demands a strong understanding of administrative procedures, excellent organizational skills, and attention to detail. Proficiency in MS Office applications (Word, Excel, Outlook) is essential, along with the ability to maintain databases and trackers.
Educational Background:
Candidates must have completed secondary school education. A post-secondary certificate in a related functional area is desirable, indicating a level of specialized training or education that supports the administrative functions of the role.
Experience:
The ideal candidate should have a minimum of five years of relevant experience in administration or in liaison roles with government institutions. Experience working with UN agencies or international organizations is highly valued, as it demonstrates familiarity with the operational standards and practices within such environments. The candidate should also have experience in collating data and preparing basic analyses related to management services.
Languages:
Fluency in English and Arabic is required, with a proficiency level of C in both oral and written communication. This bilingual capability is essential for effective communication within the diverse environment of WFP and with external stakeholders.
Additional Notes:
This position is classified under the SSA5 contract type, indicating a specific level of seniority and responsibility. The role is full-time and based in Baghdad, Iraq. WFP is committed to providing an inclusive work environment and encourages applications from diverse backgrounds. The organization does not charge any fees during the recruitment process and emphasizes the importance of a fair and transparent hiring process. Selected candidates will undergo rigorous reference and background checks to ensure compliance with WFP's standards.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.
