Associate, People Operations

Job Posting Organization:
HealthX Partners Incorporated (HXP) is a collaborative initiative co-created by Population Services International (PSI) and the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF). This organization aims to enhance the impact of health NGOs and businesses while delivering efficiencies and greater value to consumers, clients, host governments, stakeholders, and the global health sector. HXP is focused on creating new opportunities for leadership within the health sector, leveraging the strengths of its parent organizations to achieve its mission. The organization is relatively new, and as such, it is still establishing its operational framework and expanding its reach across various health-related initiatives.

Job Overview:
The Associate, People Operations will play a crucial role in providing operational and project management support to the HR People Operations team at HealthX Partners and its subsidiaries. This position is designed for individuals who are passionate about human resources and are looking to contribute to the efficiency of HR processes. The Associate will be responsible for ensuring that HR operations run smoothly, supporting the administration and enhancement of various HR tasks, and collaborating with different HR team members to execute departmental projects. The role requires a proactive approach to identifying areas for improvement and developing new tools and workflows that enhance the effectiveness of employee programs. The Associate will also be involved in maintaining HR automations, managing communication platforms, and ensuring compliance with HR policies and procedures.

Duties and Responsibilities:
The duties and responsibilities of the Associate, People Operations include providing project management support for departmental priorities and employee programs, identifying opportunities for improvements, and developing new tools and systems to enhance program effectiveness. The Associate will maintain and administer People Operations automations, manage events and travel, create content for communication platforms, and oversee various HR inboxes. Additional responsibilities include data entry and ensuring data integrity, developing and running custom reports, assisting with financial management tasks such as reconciliations and procurement, and supporting external and internal audits by gathering necessary documentation. The role may also involve additional responsibilities as assigned by the management team, and it is important to note that this is not an exhaustive list of tasks expected from the incumbent.

Required Qualifications:
Candidates for the Associate, People Operations position should possess a bachelor's degree (or international equivalent) in a related field and have at least three years of relevant experience. An equivalent combination of education and experience may be considered. A working knowledge of HR operational functions and compliance requirements is essential, along with excellent organizational and administrative skills. The ideal candidate should demonstrate keen attention to detail, the ability to multi-task, and the capability to meet deadlines in a fast-paced environment. Proficiency in the MS Office Suite (Word, Excel, PowerPoint) is required, as well as familiarity with HRIS-based software and other HR systems. Candidates should also be able to maintain confidentiality regarding sensitive information and possess strong analytical and problem-solving skills.

Educational Background:
The educational background required for this position includes a bachelor's degree or its international equivalent in a field related to human resources, business administration, or a similar discipline. This educational foundation is crucial for understanding the complexities of HR operations and compliance, as well as for effectively managing the various responsibilities associated with the role.

Experience:
The position requires at least three years of related experience in human resources or a similar field. This experience should encompass a range of HR operational functions, including project management, compliance, and employee program administration. Candidates with a strong background in HR processes and systems will be particularly well-suited for this role, as they will be expected to contribute to the efficiency and effectiveness of the HR team.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization and its operations. Additional language skills may be considered an asset, particularly if they align with the diverse communities served by HealthX Partners.

Additional Notes:
The Associate, People Operations position is remote eligible, subject to manager approval, and candidates must be based within Africa, with a preference for those located in Kenya. The organization emphasizes diversity and inclusion, encouraging applications from individuals of all backgrounds. HealthX Partners offers a comprehensive benefits package, including health, financial planning, family care, and flexible work-life options. The organization is committed to pay equity and transparency, with salary ranges for this position in Kenya being Ksh 2,100,000 (minimum) to Ksh 4,550,000 (maximum), depending on the candidate's qualifications and experience. The role does not require travel, and applicants can expect to interact with systems and staff from PSI and EGPAF during the recruitment process.