OIM and Reporting Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of individuals who are committed to the mission of eradicating hunger. WFP is recognized for its efforts and was awarded the Nobel Peace Prize in 202

• The organization emphasizes diversity and inclusion, ensuring equal employment opportunities for all employees, regardless of race, gender, or background. WFP invests in the professional development of its staff through various training and mentorship programs, fostering a collaborative and supportive work environment. To learn more about WFP, visit their official website and follow them on social media platforms for updates and news.

Job Overview:
The OIM and Reporting Assistant position at WFP is crucial for supporting the consolidation and presentation of program results, thereby enhancing operational information management and performance reporting. This role is designed to ensure that the Country Office adheres to WFP’s reporting standards while producing high-quality reports, briefs, and visual materials that accurately reflect program achievements. The assistant will work closely with the Head of Partnerships, Reporting & Communications Unit, and collaborate with various units and sub-offices to ensure that all reporting aligns with donor requirements and the country’s communications strategy. The position requires a proactive approach to data management and reporting, ensuring that information is accurate, timely, and effectively communicated to stakeholders. The assistant will also play a key role in maintaining reporting dashboards and databases, which are essential for informed decision-making within the organization.

Duties and Responsibilities:
The OIM and Reporting Assistant will have a diverse set of responsibilities, including:

• Supporting staff in applying standard Operational Information Management (OIM) and Performance Reporting procedures and templates to ensure consistency and quality in data collection and reporting across the Country Office.
• Compiling operational data from various teams, including program, logistics, and field teams, to maintain accurate reporting.
• Maintaining and updating reporting dashboards, trackers, and databases to reflect real-time data.
• Assisting in the preparation of various reports, including Situation Reports (SITREPs), monthly Country Briefs, Annual Country Reports (ACRs), donor reports, and activity leaflets.
• Drafting donor reports, situation updates, and internal briefs, ensuring that all documentation is of high quality.
• Preparing visual content such as infographics, charts, and presentations to complement narrative reports.
• Contributing to the development of standardized templates and reporting formats for consistency across the organization.
• Supporting the Communications and Partnerships team in drafting talking points, briefing kits, and funding proposals in coordination with relevant units and field offices.
• Ensuring accurate and consistent records of key meetings and drafting high-quality summaries and reports of discussions and decisions. 1
• Monitoring regular sources of information, including NGOs, media, surveys, and field reports, to inform senior management decision-making. 1
• Collating and disseminating political and humanitarian analysis relevant to WFP operations and donor trends. 1
• Ensuring proper archiving of reports, visibility materials, and photographs for future reference. 1
• Liaising with internal counterparts and UN agencies to ensure consistency in humanitarian information and complement WFP analysis. 1
• Performing any other tasks as required by the supervisor to support the overall mission of WFP.

Required Qualifications:
Candidates must possess a Baccalauréat or equivalent level of education. A university degree or 'Licence professionnelle' in fields such as Information Management, Journalism, International Development, International Relations, Political Science, Economics, Social Sciences, or Communication is considered an asset. The role requires strong writing and editing skills in both English and French, as well as proficiency in MS Office, particularly Excel and PowerPoint. Familiarity with data visualization tools such as Power BI and Canva is advantageous. Candidates should demonstrate a solid understanding of reporting, communications, or information management, with a minimum of three years of professional experience in these areas. Experience in humanitarian or development contexts is desirable, showcasing the ability to work effectively in challenging environments.

Educational Background:
The educational background required for the OIM and Reporting Assistant position includes a Baccalauréat or equivalent level. A university degree or 'Licence professionnelle' in relevant fields such as Information Management, Journalism, International Development, International Relations, Political Science, Economics, Social Sciences, or Communication is highly valued. This educational foundation is essential for understanding the complexities of reporting and information management within the humanitarian context.

Experience:
The position requires a minimum of three years of professional experience in reporting, communications, or information management. Candidates should have a proven track record of producing high-quality reports and documentation, as well as experience in data management and analysis. Familiarity with humanitarian or development contexts is desirable, as it equips candidates with the necessary skills to navigate the challenges of working in such environments. Strong writing and editing skills in both English and French are essential, along with proficiency in MS Office applications, particularly Excel and PowerPoint. Experience with data visualization tools is an added advantage, enhancing the candidate's ability to present information effectively.

Languages:
Fluency in both French and English is mandatory for this position, with a proficiency level of C required. This bilingual capability is crucial for effective communication within the organization and with external stakeholders, ensuring that reports and documentation are accessible to a diverse audience. Additional language skills may be beneficial but are not explicitly required for this role.

Additional Notes:
The OIM and Reporting Assistant position is a contract role based in Brazzaville, Republic of Congo. The contract duration and specific terms will be outlined in the Terms and Conditions section of the vacancy announcement. The position is full-time, and candidates should be prepared for the possibility of frequent travel and working in challenging environments. WFP is committed to providing an inclusive work environment and encourages applications from individuals with disabilities, offering reasonable accommodations throughout the recruitment process. The organization does not charge any fees for application or recruitment processes, ensuring a fair and transparent hiring process.