Internship in Archives and Records Management Section

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The UN operates in various fields including human rights, humanitarian assistance, and sustainable development. The organization employs thousands of individuals worldwide, working in diverse roles across multiple countries to address global challenges and foster international collaboration.

Job Overview:
The internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position is located within the Archives and Records Management Section (ARMS) of the Department of Operational Support (DOS) at the United Nations Headquarters in New York. The primary function of ARMS is to identify, preserve, and provide access to records that document the history of the UN. This internship is designed to familiarize candidates with the operations of the Archives, including the management of records, preservation efforts, and the provision of access to archival materials. Interns will engage in various tasks that contribute to the overall mission of ARMS, including improving metadata descriptions, conducting historical research, and assisting with digitization programs. The internship is a full-time position expected to last for three months, providing a unique opportunity to gain hands-on experience in archival practices within a prestigious international organization.

Duties and Responsibilities:
Interns will work closely with ARMS team members on a variety of tasks, which may include: surveying, processing, and describing archival records; assisting with internal and external reference requests; improving metadata descriptions for archival materials; conducting historical research to support archival projects; assisting in the digitization program of ARMS; and performing other related duties as required. This role is integral to the functioning of the Archives, as it supports both the preservation of historical records and the accessibility of these records to the public and UN staff.

Required Qualifications:
To qualify for the internship, applicants must meet specific criteria set by the United Nations Internship Programme. Candidates must be enrolled in a graduate school program (second university degree or equivalent, or higher), or be in the final academic year of a first university degree program (minimum Bachelor's degree or equivalent), or have graduated with a university degree as defined above. Preference will be given to candidates currently enrolled in an archive or library program. Additionally, candidates should possess competencies in communication, teamwork, and planning & organizing, which are essential for undertaking the internship successfully. No prior work experience is required, but relevant training, education, or skills that can benefit the UN during the internship are encouraged.

Educational Background:
Candidates must have a relevant educational background, which includes being enrolled in a graduate program or being in the final year of an undergraduate program. A minimum of a Bachelor's degree or equivalent is required, with a preference for candidates studying in fields related to archives, library science, or information management. This educational foundation is crucial for understanding the principles and practices of archival management and records preservation.

Experience:
No prior work experience is required for this internship position. The United Nations encourages applicants who have relevant training, education, or coursework that can contribute to the internship experience. This allows for a diverse range of candidates, including those who may be new to the field of archives and records management, to apply and gain valuable experience within the UN framework.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language, such as French, is considered an advantage and may enhance the candidate's application. Proficiency in multiple languages can be beneficial in a multicultural environment like the UN, where communication across diverse linguistic backgrounds is essential.

Additional Notes:
The internship is a full-time position based in New York and is expected to last for three months. Interns are not financially remunerated by the United Nations, and all costs related to travel, visas, accommodation, and living expenses are the responsibility of the interns or their sponsoring institutions. For non-U.S. citizens, obtaining a G4 visa is mandatory, and candidates must ensure they have valid visa and employment authorization to undertake the internship. It is important to note that the United Nations does not charge any fees at any stage of the recruitment process, ensuring a fair and transparent selection process.