Procurement Volunteer

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization established to promote sustainable development and eradicate poverty. Founded in 1965, UNDP operates in approximately 170 countries and territories, working with governments and people to address development challenges. The organization focuses on building democratic governance, fostering inclusive institutions, and promoting the rule of law. UNDP's mission is to connect countries to knowledge, experience, and resources to help people build better lives and achieve their development goals.

Job Overview:
The Procurement Volunteer position at UNDP is designed to support the procurement team in enhancing the efficiency and effectiveness of procurement processes. The volunteer will play a crucial role in drafting, reviewing, and preparing Terms of Reference (ToRs) and technical specifications for essential equipment and vehicles. This role is vital in ensuring that procurement activities are structured, competitive, and compliant with technical, operational, and donor requirements. The volunteer will engage with various stakeholders to gather necessary information and validate specifications, ensuring that all procurement documentation aligns with applicable rules and international standards. This position offers an opportunity to contribute to significant projects aimed at strengthening the operational capacity of state institutions in Kazakhstan.

Duties and Responsibilities:

• Review project needs and identify technical requirements for the procurement of equipment and vehicles.
• Draft detailed Terms of Reference (ToRs) and technical specifications, including scope, functional requirements, quality standards, delivery timelines, and after-sales service/warranty requirements.
• Liaise with technical staff and end-users to validate specifications and ensure they meet project needs.
• Align procurement documents with applicable procurement rules, templates, and international standards to ensure compliance.
• Submit finalized drafts of ToRs and technical specifications to the procurement officer or manager for further action and approval.
• Assist in maintaining records of procurement processes and documentation for transparency and accountability.
• Support the procurement team in any additional tasks as required to facilitate the procurement process.

Required Qualifications:
The ideal candidate for the Procurement Volunteer position should possess strong analytical and drafting skills, with a keen attention to detail. Familiarity with procurement processes and standards is essential. The candidate should demonstrate the ability to work collaboratively with diverse teams and stakeholders, ensuring effective communication and validation of technical specifications. Proficiency in using standard office software and tools for documentation and communication is also required. A proactive approach to problem-solving and a commitment to upholding ethical standards in procurement practices are crucial for success in this role.

Educational Background:
Candidates should ideally be pursuing or have completed a degree in a relevant field such as business administration, procurement, supply chain management, or a related discipline. Educational qualifications should reflect a strong understanding of procurement principles and practices, as well as the ability to draft technical documents effectively.

Experience:
While prior experience in procurement is not mandatory, any relevant internships or volunteer experiences in procurement, supply chain management, or project management will be considered an asset. Candidates should demonstrate a willingness to learn and adapt to the procurement processes within UNDP and a commitment to contributing positively to the team's objectives.

Languages:
Fluency in English is mandatory, as all documentation and communication will be conducted in English. Knowledge of Russian or Kazakh is considered an advantage, as it may facilitate communication with local stakeholders and enhance the volunteer's effectiveness in the role.

Additional Notes:
This is a volunteer position, and the duration of the contract is typically flexible, depending on the needs of the procurement team and the availability of the volunteer. The role is expected to be full-time, and candidates should be prepared to commit to the hours required to support the procurement processes effectively. The position is based in Kazakhstan, and candidates should be aware of the local living conditions and any necessary arrangements for accommodation and transportation.